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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/25/01: > Rec'd Application from Sue Beck with Jay Bee Travel. Sue is the Agent who will be handling all of the groups arrangements. > Contract and all materials will be directed to Sue. > FOE - San Antonio > 3D / 2 N Standard Package with Thursday & Friday night's at hotel. > 44 (35 + 9) > Competition Option - String Orchestra > Sheila Wilcox is the Director of the Virginia - Eveleth - Gilbert HS Orchestra c/o: Virginia Secondary School, 411 5th Street South, Virginia, MN 55792. > School Phone = 218-749-5437 x: 1248 > Home Phone = 218-735-8212 > BJS created Bible. & HMS, please create CFS. > Contract Packet to mail NLT Thursday, 9/27/01. __X__ HMS __X__ 9/26/01: > BJS mailed Application Received Letter. > BJS prepared Contract Packaet, including Deposit INV #2977, $1,000 - due with K on 10/24/01. Also included First Payment INV #2978, $3,218.16 - due on 12/21/01. > HMS / MWL, please process per FOE SOP and mail this afternoon, USPS 2-day. Thanks! __X__ HMS 9/26 __X__ MLW 9/26 10/15/01: > Rec'd Contract, Deposit Check #4676 - $1,000 INV #2977 PIF, General Info Form, Charter Co Info Form. > MWL, as this is now UNDER CONTRACT, please review and confirm as needed. Thanks! 10/16 MWL 10/16 10/22/01: > BJS sent fax to Sue Beck re: check being made payable to Festivals of Excellence rather than CCIS, Inc. Asked that she send a new check ASAP. 10/24/01: > Rec'd check back from Merrill Lynch. > Rec'd fax from Sue saying that new check was in mail. 10/25/01: > BJS mailed returned check to Sue. 10/29/01: > HMS recived corrected check for $1,000.00 Check # 4701. > BJS deleted older entry in Quick Books and entered new check, #4701. 1/3/02 > Sue Beck called to apologize for late payment. > Per Sue, payment is going out today. > She anticipates a slight change in number (less) as well--we will wait and see. 1/8/02: > Rec'd check #4790, $3,218.16. INV #2978 - PIF. 1/21/02: > Rec'd FPGF & Room List. > Sue included Drivers on the Room List and did not intend to - BJS removed them after speaking with her. > Total Pax = 33 (28 + 5). BJS updated Bible. > Rms / Pax 4 Q / 16 4 T / 12 1 D / 02 3 S / 03 TOTALS = 12 ROOMS & 33 PAX. > Did not receive Hotel info form. BJS called and spoke with Sue - she will fax it later today. > Mentioned that some of the orchestra students in an accident this wekend - one has died and two others are hospitalized. She obviously did not include the student who was killed on the Room List (I don't know how else to say it). > MWL, as these numbers are now GUARANTEED, please review and confirm / guarantee as needed. Thanks! > BJS completed and mailed INV #3076, $2,043.84 - due on 2/4/02. __X__ MWL __X__ 1/21/02: > Rec'd Hotel Info Form via Fax. 2/4/02: > BJS called Sheila to offer 90-minute clinic with Michael Allen as there are currently no other orchestras registered. > BJS LVM (did not explain reason for call). 2/5/02: > Sheila called and was fine with Clinic Only - 90-minute option. > She wanted to see if a Performance Opportunity might be available at 6-Flags Fiesta Texas. Thought this might be nice in light of the fact that they will not be "performing" since it is now Clinic Only. > MWL, please check on this - you might want to see whay they say and see if it might be an option for Davenport West and the Choirs as well . . . Please advise ASAP - do not committ, we will need to get approval from the Director's prior to proceeding. Thanks! __X__ MWL __X__ 2/5/02: > BJS spoke with Sheila and informed her that park did not offer a performance venue, or it was not available. She was fine with that. 2/5/02: > BJS completed IOG Draft based on a Friday afternoon 90-minute Clinic beginning at 4pm. 2/5/02: > Sue called - wanted to see if we had any contacts at Sea World as the group was going to be at Sea World on Friday afternoon. I gave her the name of the Group Sales person we worked with in year's past. > As Sea World closes that day at 6pm - BJS offered to schedule the Clinic for 7pm Friday evening. This was great for Sue as she had no activity for the Group on Friday evening! > BJS updated IOG accordingly. ____ MWL FYI 2/6/02: > BJS revised all San Antonio IOGs since Davenport has decided to Compete. > BJS called Sue at Jay Bee Travel to let her know of the change from Friday evening to Saturday morning. She is fine with that!!! 2/19/02: > MWL called Sue to let her know we needed her Forms - T-shirt, Set-Up , etc. > Gave her a deadline of 12 pm ET tomorrow. 2/20/02: > Rec'd fax from Sue . . . > PCCF, actually shows an increase of one rather than a decrease as Sue had mentioned to MWL yesterday. > BJS thinks she included the Drivers in her Adult count. It had been 5 and is now up to 7! > BJS called Sue, LVM, we need to clear this count thing up, also reminded her that we need her T-shirt order and to hold off sending check if it hasn't gone in the mail yet - I will revise INV once we know who is canceling . . . 2/20/02: > As thought, Sue had included the Drivers on the PCCF. > Revised Total = 32 (27 + 5). BJS updated IOG and Bible accordingly. > Rec'd PCCF, student canceling is Hannah Stephens. > Sue has already mailed check, so BJS will have to provide Refund check once received. > MWL, as Room List is already in Hotel File, please update as needed. I guess as far as the hotel is concerned, there is not real change to make them aware of, they could probably care less. Please advise as to what type of room this girl was in so I can process refund / cancellation fee as needed. Thanks! > Rec'd T-Shirt order via fax. > Also received Set-up forms and Repertoire Sheet. Rep sheet not required as they are doing clinic only. ____ MWL ____ 2/25/02: > Rec'd check #4843, $2,043.84. INV #3076, PIF. > Account is now PIF. > Client is due refund due to cancellation of Quad. BJS kept 30% of published rate $169 ($50.70 + $27 x 2 nites as Q portion of hotel = $104.70 - $165 = $60.30. > BJS mailed refund check #5875, $60.30. 3/1/02: > BJS completed FI and faxed to Sue Beck at JB travel and Sheila Wilcox at the school. > Complete packet to FedEx on Monday. 3/5/02: > BJS sent FI Packet Fedex SON. 3/8/02: > BJS called to check on receipt of box - she got it on the 6th and hasn't even opened it yet! She will fax receipt this AM. 3/8/02: > Rec'd Receipt Form via fax. > Sue LVM for us re: check-in time at the hotel--she wants to do it @ 1pm. > MWL no can do on the early check-in--too bad. > Suggested switching around the Alamo and checking-in right @ 4pm. > She doesn't want to lv the area (whatever!). > Anyway, she will deal with it on her own (Sue is not the brightest bulb). > She will also fax the Youth Policies Form. 3/12/02: > Sue called and spoke with BJS re: cancellation fee from 2/25. BJS explained and she understands - Parents wanted more back, don't understand - Sue will handle it . . .
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