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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
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Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/28/01: > Rec'd Application via Fax. > FOE - Williamsburg > 4D / 3N All-Inclusive > 44 (40 + 4) > Competition > 3 choirs - MHS Mixed Chorus (25), Choraliers [Women's] (25), Men's Chorus (10). > BJS mailed Application Rec'd Letter. > BJS created Bible. > HMS, please create CFS. > BJS plans to have Contract in mail NLT Tues., 10/2/01. __X__ HMS __X__ 10/1/01: > BJS completed Contract Packet including Deposit INV #2986, $1,000 - due with K on 10/29/01. Also included First Payment INV #2987, $5,110.16 - due on 2/15/01. > HMS / MWL, please process per FOE SOP and mail this afternoon, USPS 2-day. Thanks! __X__ HMS __X__ __X__ MWL __X__ 11/5/01: > Rec'd Check #2965, for $1,000 deposit. It was made payable to FOE - MWL LVM that we were returning it and asked that one to CCIS was sent ASAP. > BJS mailed check with note to Robert's attention. 11/26/01 > HMS received check #2984, $1000 - INV #2986 - PIF. 12/5/01: > Received written request for Director's Preview Weekend at Residence Inn Williamsburg. > MWL, please check with hotel and confirm arrangements. Do your best to get them to comp this two-night stay. If not comp, atleast 1/2 price??? > Requested check-in and check-out dates, in order of preference: January 18 - 20, 2002; February 15 - 17, 2002; April 5 - 7, 2002. MWL, please advise. > BJS sent fax to Robert saying we received his request and will advise as to which weekend works for the hotel. __X__ MWL __X__ 12/20/01: > BJS faxed note to Robert re: Site Visit approval for January dates. Included Conf #81549017, hotel address, contact and directions. > Also call Robert's office and LVM alerting him to the fact that dates have been approved and fax is on the way. 1/3/02: > Rec'd email from Bob confirming receipt of Preview Weekend information. > Bob had questions re: Driver being included for admissions & meals, etc. BJS responded via email (copies in file). 2/25/02: > Rec'd check #3092, $5,110.16 - INV #2987 - PIF. 3/11/02: > BJS created IOG for this group's 4D/3N All-Inclusive Package. They and Longmont HS Choir are the two Wmsbrg FOErs doing All-Inclusive. > MWL, please make reservations as needed ASAP. The most pressing are probably Captain George's, and the Guided Tours for Wmsbrg and Jamestown. Feel free to get creative with schedule as needed. Thanks! > BJS to fax them their IOG as soon as we know these reservations are made. ____ MWL ____ 3/18/02: > Read email from Bob - asking about list and various rating discrepancies - BJS responded via email - copy in file. 3/14/02: > Rec'd FPGF, Room List and HIF. > Total pax = 44 (40 + 4) > Rms / Pax 4 Qt / 20 5 Q / 20 0 T / 00 2 D / 04 0 S / 00 TOTALS = 11 ROOMS and 44 PAX (40 + 4) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/26/02 > Robert Violette called and spoke to MWL. > He needs a copy of the final invoice and statement today b/c he needs to process it before break. > Please fax at very earliest convenience. 3/28/02: > BJS faxed and mailed Final payment INV #3153, $5,554.84 - due on 4/1/02. 3/28/02: > BJS faxed and emailed IOG to Cleint's attention. 3/28/02: > rec'd email from Bob stating that he thought he told us he was NOT doing the All-Inclusive Package, just the standard. > BJS responded that this was the first we had heard of it. Contract and Application, as well as all Billing have been for All-Inclusive. > BJS asked for immediate response . . . We will see - MWL make no payments for anything other than the Standard package at this time. Advise BJS as to Drop Dead Dates when and if they arrive prior to getting his answer in writing. Thanks! ____ MWL ____ 4/8/02: > Rec'd PCCF, no mention of All-Inclusive vs. Standard. > BJS called & LVM re: name of student dropping and All-Inclusive vs. Standard Package change? There will be some non-recoverable expenses to make this change at this late date. ($15 pp plus anything he may want to include. . . ) 4/8/02: > BJS spoke with Bob, received name of canceled student. > Discussed change to Standard from All-Inclusive - he was outraged at $15 per person fee for not making us aware of this change. > BJS asked that change be confirmed in writing as directed by Contract. > Bob threatened to cancel entire trip. > Wanted BJS to email what we considered our un-recoverable expenses - BJS explained that our labor was un-recoverable. Yea, yea, yea.. . . > BJS revised IOG to reflect change from All-Inclusive to Standard 4d/3n package. > BJS revised Invoice based on new numbers. > REVISED Total pax = 43 (39 + 4) > Rms / Pax 3 Qt / 15 6 Q / 24 0 T / 00 2 D / 04 0 S / 00 TOTALS = 11 ROOMS and 43 PAX (39 + 4) > BJS updated Bible and IOG accordingly. > BJS prepared and faxed REVISED CIA and directed Bob to initial and return via fax as official notification of change to Stabdard package. > BJS sent Cover Letter explaining package change fee, etc. > BJS sent Revised INV#3153, $3,164.54 - due: 4/1/02. > MWL, as these numbers are now REVISED & GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 4/9/02: > Rec'd email from Bob Violette - decided that he might as well stick with the All-Inclusive Package (maybe he read his contract and decided he didn’t have a leg to stand on or didn't want us talking to his Principal and/or Superintendent! - Funny how that works.) BJS repsonded that this was fine and to disregard the fax from late yesterday afternoon regarding the Revised IOG, CIA, and Invoice. > MWL, aren't you glad you decided not to cancel anything - you go girl! > Happy Birthday by the way! > BJS revised IOG back to the All-Inclusive Package. > MWL, please confirm and proceed as needed. > BJS will revise Final Invoice once again and fax to his attention. > Count remains revised per yesterday's notes (43 = 39 + 4) ____ MWL ____ 4/9/02: > BJS revised INV #3153, yet again, $5,456.34 and faxed along with IOG revised to Bob's attention. Due: 4/1/02.
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