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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/10/01: > BJS created IOG & Bible based on DSCs conv with Kim Baugh on 10/1/01. > BJS made attachemnts in system. > HMS, please secure charter quote for 2-47s from Dorothy at Franklin (Franklin, VA NOT Northern Virginia). Kim always uses them and is not interested in quotes from anybody else. > MWL, please review and update attachemnts as needed. > BJS secured hotel - Hampton Inn Broadway at the Beach. > PTP to be completed NLT 10/12/01 if at all possible. Thanks! __X__ HMS __X__ __X__ MLW __X__ 10/12/01: > BJS completed Quote - waiting for Charter Quote from Franklin to complete PTP. 10/15/01: > BJS completed PTP. > HMS / MWL, please process per SOP including NAMF application materials. Thanks! > DSC to deliver this PTP as well as other Tidewater PTPs later this week. __X__ HMS __X__ __X__ MWL __X__ 10/16/01: > As the Patricia Grand Resort Hotel was able to accommodate this Group as a better rate and nicer, ocean front property, BJS made the decision to change them from Hampton Inn Broadway at the Beach, to the Patricia Grand Resort Hotel. Not only was rate better, but b-fast is Full American Breakfast, porperty is Oceanfront, has several pools (indoor & outdoor), and hotel security is required for each group. > BJS revised rates and re-did first 3 pages of PTP. > BJS also updated Bible and attachments accordingly. > HMS, please replace the old pages with these new pages in all copies of Kim Baugh's PTP. Thanks! > DSC to p-up PTP on Wednesday afternoon, 10/17/01. __X__ HMS __X__ 11/7/02: > Per DSC conv with Client. . . > Kim needs us to make certain the hotel places them up high so movement between balconies and down to beach are not tempting. MWL, please make certain hotel can honor this request as much as possible. > Delete Pavilion and replace with Legends In Concert on Friday evening. > Delete $10 Meal Credit and replace with Dinner at The Filling Station AYCE Buffet. > MWL, please update attachemnts, etc. and confirm as needed as this is going to Contract. Kim will not be at VMEA so we want to have it in the mail NLT 11/13/01. Thanks! > BJS revised IOG accrordingly. 11/7 MWL 11/8 11/13/01: > BJS completed Rev1 and Contract Packet including Deposit INV# 3016, $5,175 - due with K on 11/28/01. Also included First Payment INV #3017, $7,417.50 - due 1/4/02. > HMS / MWL, please process per SOP and mail this afternoon, USPS 2-day. > HMS, please make 2 additional copies of the PTP Rev1 for DSC as she does not have copies of this - just the PTP, not the entire contract packet. __X__ HMS __X__ __X__ MWL __X__ 12/03/01 > Kim called and spoke wot MWL as DSC was at an appointment. > Just needed fax # for Franklin and to let us know that he would know something by the end of the week re: his trip. > Per Kim, numbers don't look good and although he doesn't want to, he may need to cancel the trip. He didn't say what the numbers were, just that they were "bad". 12/4/01: > DSC spoke with Kim, he will do his best to make this happen even if it is just with one bus or possibly his seniors. We will see . . . 12/19/01: > Kim called and spoke with BJS - Contract and deposit are on there way - of not mailed prior to Holiday, we will have them right after 1/1/02. > Has deposits from 50 or so students and expects group to be between 50 & 60 pax. > BJS told him we may need to deduct a comp due to lower numbers, but by doing so, that would negate any required rate increase. That is fine with him. We will see once numbers are guaranteed. 1/9/02 > Kim called and had some DUMB questions about the festival stuff. > MWL got it all straightened out. > Also gave him Franklin's number---again!!!! 1/11/02 > Recv'd festival application in the mail. > Rec'd signed Contract. Deposit was not included. 1/15/02: > Rec'd word from NAMF that they have cancelled Kim's MB weekend. > Fiesta-val hgas space available. > BJS LVM for DSC to call BJS so we can discuss rate changes. 1/15/02: > BJS and DSC worked on revised IOG due to NAMF Cancelation of festival. > Changed to Fiesta-val. > Had to delete Shopping Time at Broadway at the Beach and Myrtle Beach Grand Prix. He will also NOT be going to Medieval Times as this was a NAMF inclusion. > Will now spend Saturday afternoon at NASCAR Speed Park and Pavilion - Fiesta-val inclusions. Will also have Dance at Magic Attic, another Fiesta-val inclusion. > BJS revised per person rates - which eventhough Fiesta-val is more expensive, dropped $5 per student as some of the other items weighed more heavily on the overall package. > BJS revised Bible & IOG and then faxed to DSC with Rates to share with Kim. > MWL, please make revisions in attachments and then proceed as needed. Thanks! __X__ MWL __X__ 1/16/02: > DSC LVM for Kim to call re: festival change. Did not specifically mention the reason for her call in his msg. > MWL faxed partially completed Fiesta-val application to Kimba this afternoon. 1/21/02: > Rec'd Check #34486, $5,175. Deposit INV #3016 - PIF. 2/8/02: > Kim called - wants to see if they could attend Medieval Times on Friday evening rather than going to the Filling Station and Legends. The budget is equal, "basically" - we would make out a bit but that is OK for a change. His rates would be those originally published ($290 Q) rather than the $285 Q which we achieved with the switch of festival companies. Kim is aware of that and fine with it! > He expects his group to be in the 48 - 53 total pax range. > MWL, on Monday, please check with MedTimes and then advise BJS. Thanks! > BJS made no changes in system or IOG until we know this is available. __X__ MWL __X__ 2/11/02: > MWL spoke with MedX and the only show currently scheduled for the Friday night Kim would be there is at 6PM. Pre-Show begins at 5PM and they wouyld be finished by 8PM. This is cutting it too close with Fiesta-val's schedule; therefore, he will not be able to make this change- unless they add a second show (they are considering it, if they do, we could make the change.) > BJS LVM for DSC to call Kim with answer. 2/12/02: > BJS emailed Kim re: no to Med Times. > Also mentioned that we needed his FPGF, Room List, HIF & Charter Co. Info Form NLT Thursday morning, 2/14/02. 2/18/02 > Kimba called and spoke to MWL "forever" about nothing (aarrggh)!! > BOTTOM LINE--didn't get email until this weekend. In the future, email to use: kim.baugh@verizon.net > MWL stressed that we needed all his forms in our office ASAP!!!!! > He apologized--will have "stuff" to us NLT Friday. __X__BJS FYI 2/19/02: > BJS updated email in system. 2/22/02: > BJS gave Kim deadline of 3PM Tuesday and then no further changes! 2/25/02: > Kim called (6:02pm) - cancel Parade and Jazz with Fiesta-val. He will only be doing Concert Band. > Will this allow them to now do Medieval Times on Friday evening??? MWL, please inform Betsy and advise BJS ASAP. He is not canceling these groups in an effort to include MedXs. He is cancelling them because his Jazz Band's keyboardist made All-State Orchestra and it is the same week-end. Also, his two set drummers did not make a payment, so he is not allowing them to attend. __X__ MWL __X__ 2/26/02 > MWL spoke with Betsy--changes are made. > Per Betsy, should not be a problem at all for them to be finished NLT 4:30-5pm. (Right now they are schedule for a 2pm W-up & 2:30 performance, but not "guaranteed yet".) 2/26/02: > Kim called to confirm our receipr of fax - BJS just pulled it off the machine! > BJS told Kim that Medieval Times was a GO! He was thrilled! > Rec'd FPGF, Room List, HIF and CCIF. > Total Pax = 46 (38 + 8) > Rms / Pax 9 Q / 36 0 T / 00 5 D / 10 0 S / 00 TOTALS = 14 ROOMS and 46 PAX (38 + 8) > BJS updated Bible and IOG accordingly, including switch to Medieval Times. > BJS revised rates in Bible screen and deleted one comp due to lower than projected numbers. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 2/27/02: > BJS faxed and mailed INV #3116, $287.50 due 2/18/02. > Also prepared Statement - Total due on account = $7,705.00 (all by 2/18/02) 3/12/02: > BJS called Kim . . . Returned his call. > Wanted to cancel the trip, too few students coming to rehearsal. > BJS rviewed K, he is bound to us for 100% at this point - he is less than 30days from departure. > BJS called DSC to inform her . . . > Kim is going, not sure what he will end up doing. > Kim called AGAIN and since DSC didn't answer, called back and spoke with MWL. > Just wanted to make sure of the individual deadlines--3/20 is the cut-off for the individual cancellations. His next rehearsal is 3/19, so he would be able to fax PCCF the next AM. > MWL reminded him that it was the 30% fee PLUS anything we could not recover at the time of cancellation. He is clear on that. > ALSO, wanted to request that he have his FI stuff by March 19th. > BJS, pls advise on $$ situation--according to his file's Deadline schedule, we still don't have more than the Deposit. I need to pay some stuff ASAP. Thanks! __X__BJS__X__ 3/15/02: > Rec'd PCCF from Kim via fax, including names, etc. Will be charged for 2 Student Quad Cancellation Fees. > REVISED Total pax = 44 (36 + 8) > REVISED Rms / Pax 7 Q / 28 2 T / 06 5 D / 10 0 S / 00 REVISED TOTALS = 14 ROOMS and 44 PAX (36 + 8) > BJS updated Bible and IOG accordingly. BJS REVISED Room List as well - although total number of rooms does not change. > MWL, please proceed as needed. BJS needs to revise Final Invoice - Please advise as to any non-recoverables ASAP! Thanks! ____ MWL ____ 3/19/02: > Kim called and asked BJS to email updated IOG. BJS did as requested. 3/20/02: > USPS mailed 44 cameras to Kim's attention. 3/20/02: > Rec'd check #34677, $7,705.00. INV #3017 & 3116 PIF. > Account is PIF; HOWEVER, due to cancellations, Kim is due a small refund. BJS will need to figure and forward with FI packet. 3/25/02: > BJS faxed FI to Kim's attention. > BJS fedex'd FI Packet to Kim SON.
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