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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/22/01: > BJS completed IOG & Bible and made attachemnts based on DSC's conv with Client on 10/5/01. > HMS, please secure charter quotes for 2-55s from Martz, National Coach, & Newton. > MWL, please review and update attachments as needed. > BJS secured hotel in Orlando. Has also LM for hotel en route in Savannah. > Hope to have PTP completed on Wednesday afternoon (10/24). __X__ HMS 10/23 __X__ MWL 10/23 10/24/01: > BJS completed PTP. > Client called and LM for DSC - she cannot meet with her today but she is available Thursday from 8-10AM or Friday from 10:30 - 11:30AM. DSC to call and confirm appt. > HMS / MWL, please process per SOP, including Music Festivals application materials. > HMS, please advise when quote arrives from Martz. I will do up a Per Person Bus Cost Chart at that time. > DSC to pick-up on Wednesday, 10/24 for delivery to client on either Thursday or Friday morning. > Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/26/01: > DSC met with Client . . . > Michelle says she will need to put the entire trip out to quote since we are no longer doing her transportation. Who knows! Made some reference to the fact that since she is paying charter company, and since it is over $5,000, she will need three quotes on transportation company stationery. We are still providing her with three charter quotes! > BJS called Michelle & LVM< - please call so we can see what we need to do to avoid losing her group as a client! > BJS to suggest that she continue to pay us for the transportation and that she would sign the contract in name only, like a contract addendum. > Also wants to add a day at Disney. BJS to revise IOG once DSC arrives. 10/29/01 >HMS entered - all bus quotes are in! 10/29/01: > BJS prepared PTP Revision 1 based on BJS conv with Client on Friday, 10/26/01. Delete second day at Universal and add Day at Disney Park of Choice. > Michelle has agreed to sign the charter contract; however, we agreed that we would invoice her for the charter cost as we have done in years past and then she would pay us and we would send a check along to the charter company. This arrangement seemed to apease her and negate the fact that she was gpoing to have to get three quotes for the entire trip, not just the charters! > BJS updated rates, but did not make any changes to attachments as we will wait to see what the Client actually decides upon prior to make these changes. > BJS faxed copy to DSC. > DSC to schedule appoint for Tuesday or Wednesday of this week to deliver PTP Revision 1 and get decisions. > HMS, make copies of the actual charter quotes which we received from Martz, Newton & National. Give the originals to DSC and keep the copies for us. For whatever reason, the client seems to think she will need the originals. > HMS, please prepare Revision 1 per SOP (see me if you have not done this before as rthis is a revision and does not include a hard cover, etc. Thanks! __X__ HMS __X__ 10/31/01: > DSC picked up Rev1 and will deliver to client tomorrow morning at 9AM. 11/1/01: > DSC met Client - Parent mtg is Tuesday, 11/6/01. > She is leaning toward Rev1. 11/20/01: > Per DSC conv with Client at The Homestead, she is ready for a contract based on Revision 1. > MWL, please update attachements based on Revision 1 and confirm all as needed. Thanks! > K to mail NLT 11/26/01. __X__ MWL __X__ 11/26/01: > BJS completed Contract Packet, including Deposit INV #3030, $6,900 - due with K on 12/12/01. Also included First Payment INV #3031, $14,030 - due on 1/10/02. > HMS / MWL, please process per SOP and mail USPS 2-dat this afternoon. This is a DSC client. Thanks! __X__ HMS __X__ __X__ MWL __X__ 11/28/01: > Rec'd email from Michelle . . . > She will send Deposit proir to departing for Xmas. Student's deadline is December 12 - 13. > BJS asked that she forward signed contract ASAP as well as a copy of the Charter Company Contract. 11/29/01 > HMS entered contract as received. 12/20/01: > Rec'd CCIF, National is repsonsible for Driver's Rooms. No further action required by CCIS. 12/21/01: > Rec'd check #50058, $6,900. INV #3030 - PIF. 1/7/02: > Rec'd email from Michelle, her numbers are higher than expected (120 students and adults). > Wants to see if National has 3-47s rather than the 2-55s currently under contract. > BJS repsonded that he will check and have DSC return call with rates. > BJS spoke with Megumi - she has the coaches and will fax price. > BJS will update numbers once we have Michelle's final decision re: coaches and counts. 1/7/02: > BJS LVM for DSC with coach rates, also mentioned that we need the Music Festivals Application and need to know what her new max numbers and break-down is. 1/9/02 > Recv'd Music Festivals application in the mail today. 1/14/02: > Rec'd email from Michelle . . . > Wants the 3-47s rather than the 2-55s. BJS called Megumi - she is faxing a new contract. We will then forward to Michelle for her signature and return to us. We will then return to Megumi. > BJS adjusted numbers on Bible & IOG to 120 (105 + 15). Not exactly sure of breakdown, but this should be close. She actually has 119 total pax at this time. > BJS spoke with DSC and told her that we would not re-do Invoices currently in her possession; however, the Final Invoice will be adjusted as needed. She will let Michelle know what is going on. > MWL, please review and adjust as needed. Thanks! __X__ MWL __X__ 1/15/02: > BJS faxed new charter contract to Michelle for her signature. 1/16/02: > Rec'd signed Charter Contract from Nichelle and then faxed to Megumi at NCW. 2/4/02: > Rec'd FPGF, Room List & Hotel Info Form as well as First Payment Check #50177, $14,030 - INV #3031, PIF. > Rec'd note asking that one student be sold a reduced rate package as they will not be going to the parks on Friday or Saturday as she will be flying from Orlando to St. Louis for her sister's wedding early Friday afternoon. MWL, please see me about this prior to ordering, guaranteeing, etc. Thanks! > Total Pax = 121 (107 + 14) > Rms / Pax 26 Q / 104 01 T / 003 06 D / 012 02 S / 002 TOTALS = 35 ROOMS and 121 PAX (107 + 14) > MWL, as these numbers are now guaranteed, please review and confirm, etc. as needed. __X__ MWL __X__ 2/14/02 > Between BJS & MWL, figured the deduction from the leaving-early-student's pkg is $128. > This accounts for her absence from both parks, and meals @ both parks, but still charges her for her actual performance @ the festival. 2/21/02: > BJS faxed and mailed INV #3103, $37,900.20 due on 2/22. > BJS also faxed copy to DSC. 3/8/02 > Michelle Graham called and spoke with MWL. > Decided not to worry about the 1 student who had to leave early--will try to schedule performance(s) as late as possible with the festival company. > Also, per Michelle, check is being worked on--the bookkeeper is slow b/c of her mother having cancer. > MWL told her not to worry, we were fine and will wait to see it in the mail. 3/14/02: > rec'd check #50335, $37,900.20. INV #3103 - PIF. > Account is PIF. 3/18/02 > MWL LVM for Michelle re: 3 men in a room. > Hampton Inn--no, Orlando yes. 3/26/02: > BJS completed FI and emailed, then faxed to Michelle's attention. > Complete packet to be delivered by DSC either late this week or the Monday after Spring Break (4/8/02). 4/2/02: > HMS mailed 121 cams. 4/8/02: > Rec'd receipt form from Michelle. > BJS called and LVM re: cameras, meal coupons, etc. 4/10/02: > BJS called Michelle re: cameras . . . > Jim Hale went to Café to check with her - they are there - per Michelle! 4/15/02 > Recv'd a call from Orlando hotel--the group got an extra room for one of their men. > We are not responsible for this--we secured what Michelle had asked for. > MWL called Michelle. > BJS to invoice her for the extra room: $153.18 (1 room X 2 nights + tax). __X___BJS___X__ 4/15/02: > BJS mailed Invoice for $153.18, Due: 5/10/02.
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