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Toronto, ON, Canada, CO
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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/6/01: > Rec'd Application Form via fax. Will NOT be processed or official until application fee is received. 11/19/01: > Rec'd Application Fee of $125, check #8144. > BJS mailed Application Rec'd Letter. > 3D / 2N Standard Package > COMMENTS Only + Clinic - Three (3) Ensembles > 25 total pax (22 + 3) > Concert Band (15) > Jazz Band (7) > MS Band (10) > We have prepared special rates for this group based on a stay at the Ramada Inn & Conference Center Historic Area. 11/27/01: > HMS, please create CFS. > BJS completed Contract Packet, including Application Fee INV #3021 - $125 - PIF, Deposit INV #3022, $1,000 - due with K on 12/19/01, and First Payment INV #3042, $1,562.50 due on 2/15/02. > HMS / MWL, please process per FOE SOP and mail USPS 2-day on Wednesday, 11/28/01. Thanks! __X__ HMS __X__ __X__ MWL __X__ 12/21/01: > Rec'd check #8178, $1,000. INV #3022 - PIF. > MWL, as this is now UNDER CONTRACT (by basis of Deposit being rec'd), please review and proceed as needed. Thanks! > Signed Contract is "downtown" and will be sent at a later date. __X__ MWL __X__ 1/17/02: > Sent we need your contract reminder fax to Dave. Also mentioned that we need the Charter Company Info Form and General Info Form. > Rec'd request for payment form, completed and then faxed back per Dave's request. 1/18/02: > Via fax rec'd signed Contract, General Info Form and Charter Company Form (needs 1 room for driver). 1/28/02: > Rec'd check # 8208, $1,562 - INV #3042 - PIF (well not actuallly - the wrote it for 50 cents less than was due so Balance due = 50 cents!) Somethings are never easy! 2/27/02: > BJS spoke with Dave re: why not go ahead and compete, you will be guaranteed at the least no worse than second place and based on Nauset's Division, you could well walk away with two 1st place trophies. > Rather than three groups, Dave will most likely combine the MS & HS Concert Bands into a single Concert Band, so he would end up with just two ensembles, the Clayton JR/SR HS Concert Band and the Clayton JR/SR HS Jazz Band. > He WCB this afternoon with final decisions. . . 2/27/02: > Dave has decided to Compete. > One Concert band and One Jazz band > Refer to groups as the Clayton Concert Band and Clayton Jazz Band with no reference to MS or HS. > BJS to credit $50 to Final Invoice re: 3rd Ensemble Application Fee. > BJS updated schedules, list, etc. accordingly. ____ MWL FYI 3/11/02: > BJS created & faxed IOG to Dave's attention. Reminded him that Room List, etc were all due on Monday, 3/18/02. 3/18/02: > Rec'd FPGF, Room List & HIF via fax. > Total Pax = 30 (26 + 4) > Rms / Pax 2 Qt / 10 4 Q / 16 0 T / 00 2 D / 04 0 S / 00 TOTALS = 8 ROOMS and 30 PAX (26 + 4) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/28/02: > BJS faxed and mailed Final payment INV #3156, $2,555.50 - due 4/2/02. > Also sent Statement showing Balance Due on account = $2,556.00. 4/22/02 > AMH called school and left a message for Dave to call her. > The call is a reminder about t-shirt, set-up, and repertoire forms. > Dave called and spoke to MWL as AMH had left for the day. > Per Dave, he apologized for not having done it earlier, but he would "get on it" and fax the stuff. > MWL indicated that we needed it all ASAP!!! ____ AMH--FYI 4/22/02: > Rec'd check #8284, $2,556.00. INV # 3156 PIF and INV #3042 PIF. > At this point, accot is PIF. 4/23/02 > Spoke (AMH) with Dave. He promised to FAX all forms Today!! 4/24/02 > AMH left telephone message for Dave. T-shirt form lists 33 shirts… only 30 passengers in Bible. How many passengers/t-shirts? > Dave retuned call - he will be adding a few pax, but no increase in total rooms. He will fax PCCF with names and where to put them NLT 3PM tomorrow afternoon. > BJS will need to Invoice accordingly once received. 4/25/02: > Rec'd Revised Room List & PCCF from Dave. > REVISED Totoal Pax = 31 (27 + 4) > REVISED Rms / Pax 3 Qt / 15 3 Q / 12 0 T / 00 2 D / 04 0 S / 00 TOTALS = 8 ROOMS and 31 PAX (27 + 4) > BJS updated IOG and Bible and marked Room List accordingly. > BJS will invoice for this one additional participant. > MWL, as these REVISED numbers are now GUARANTEED, please proceed as needed. Thanks! > AMH, BJS marked T-shirt order per Dave's direction. ____ MWL ____ ____ AMH ____ 4/25/02: > BJS faxed and mailed INV #3182, $165. For late add participant, #31. > Also sent Statement. Total due on account is $165. 5/7/02: > BJS faxed FI along with Statement. Balance due on account = $165. > Complete packet to be FX upon receipt of Balance.
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