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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/20/02 > MWL had VM msg from Jeff--MWL returned call. > MWL spoke with Jeff about his trip for 2003. > He wants to go to Orlando with both the Band & Choir--we are looking at approx. 200+. > He wants to get an idea of what he would be looking at as far as airfare goes. > Travel dates: February 27-March 2 (or 3rd, if needed--MWL enterd 3/2 for the Bible for now). > "Basic" Disney Trip > "Budget" = $600 > Will be taking the trip anyway, so he wants an airfare price AND a bus trip price. > Has Executive mtg July 1st and it would "be great" if he has something then if at all possible. > MWL spoke with BJS: first, need to pass along info to DSC, this is her Client. Second, we cannot have anything to him before mid-July. > Also, re: airfare---we will not be able to get an airfare rate (even a tentative one) until the end of August. The airlines don't publish rates until 6 months out. > MWL called back and LVM for Jeff re: the above. > MWL emailed Monacan HS Band-PTP to Jeff this morning as a SAMPLE. > DSC to follow-up with BJS before proceeding with Jeff. __X__DSC__X__ *SIDE NOTE: THERE IS A NEW HS OPENING UP THERE IN FALL 2003--MILLBROOK HS. IT WILL BE TAKING A LARGE CHUNK OF JEFF'S KIDS. THEY HAVEN'T NAMED ANY FACULTY YET, BUT IT'S INFO TO PUT IN A FILE SOMEWHERE. 8/14/02: > DSC spoke with Jeff (as did MWL) on 8/12/02. > Dates are set and correct in the Bible Screen. > HMS, Jeff will be doing his own transportation. Group has also decided to go entirely by coach - no airplane option as mentioned previously. > Wants MMDays Performances for 1 symphonic band, 2 concert bands, 2 jazz bands and 1 marching band. Also needs performances for 1 mixed choir and 1 chamber choir. > MWL spoke with MMDays office re: this many performances and it can be done, but they cannot make any committments re: scheduling. May be tied up with all these performances each of his three days for a number of hours! We may want to suggest that a couple of groups combine and / or share performance times to allow sufficient park time! > BJS created and emailed IOG to DSC for her input before making any further attachments. > HMS, please create CFS. __X__ HMS __X__ 8/15/02: > BJS spoke with DSC re: IOG draft. > Decided to delete Downtown Disney & meal coupon and to replace it with the Polynesian Luau Dinner review. > As to meeting space at Homewood Suites, it is only 575 sq. ft. and not large enough for a rehearsal. He will have warm-up time at Disney! > DSC & BJS are trying to encourage no more than 3 band performances - Marching, Jazz & one of the Concert / Symphonic Bands. > BJS to go ahead and prepare PTP based on this IOG. > BJS secured rooms at Hampton Inn Maingate. > BJS made attachements in system. > MWL, please review all attachments and update both General Info screens and client specific screens as needed, complete and return to BJS by noon on Friday, 8/16/02. > BJS will then complete PTP and forward to Client & DSC. __X__ MWL __X__ 8/16/02: > BJS compelted PTP and emailed to DSC. > She will check with Client to se how he would like it delivered and we will proceed accordingly. 8/19/02: > Per DSC conv with Jeff, prefers to have PTP emailed. > BJS did as instructed and hard copy will also go in mail NLT Tuesday, 8/20/02. 8/20/02: > DSC spoke with Jeff, wants to depart earlier Sunday afternoon. > Wants to have b-fats in Orlando, BJS put HRC on IOG. > Will then go to Wet 'n Wild earlier. > Need to add $5 MC for Dinner en route on Sunday. > BJS adjusted Bible & IOG accordingly. > BJS updated Meal attachments > MWL, please check HRC for b-fast and Wet 'n Wild's opening time. > BJS to present Rev1 once MWL is complete. Please advise . . . Thanks! __X__ MWL __X__ 8/22/02: > BJS completed Revision I and emailed to both Jeff and DSC. > Attachments, rates, IOG, Bible, etc. all reflect changes made as a part of Revision 1. > Will mail hard copies once we know he has the trip he wants. > DSC to follow-up NLT Monday, 8/26/02. 9/13/02: > Per DSC conv with Jeff, they are ready for K. > MWL, please review and confirm all inclusions as needed. CN to mail on 9/18/02. Thanks! __X__ MWL __X__ 10/7/02: > BJS completed Contract Packet, including Deposit INV #3236, $13,725.00 due with K on 10/31/02. Also included First Payment INV #3237, $29,646.00 due on 01/13/03. > HMS, please process per SOP, including Charter Company Information Form, as they are doing their own transportation. > DO NOT MAIL - DSC is picking up tomorrow morning en route to WV & MD and will drop off at James Wood on her way through Winchester. > MWL, please include MMDays Application materials for both Band & Choir. > THANKS! __X__ HMS __X__ __X__ MWL __X__ 11/22/02: > Rec'd signed CONTRACT, CCIF, partial MMDays materilas as well as Deposit Check #1639, $13,725.00 - INV #3236 - PIF. (all at VMEA Conference) > Per CCIF, they will need two (3) Rooms for their Drivers. BJS gave MWL copy of CCIF. > Group is now UNDER CONTRACT. > MWL is aware that additional MMDays materials are required. 2/3/03 > MWL got a call from Jeff re: some Disney ? Stuff--no problem. He just wanted to make sure he understood the proposed performances for all the groups (all 5 instrumental ensembles and 2 choirs). > He also had a question about 2 people (husband and child of administrator) that will be flying down the night prior to the whole group's arrival. > MWL told him that they were on their own for that one night's stay and that as far as we were concerned, they didn't exist except with the whole group--he is to fill out the FPGF, RL, etc. accordingly. > He is glad that was the answer 2/3/03: > Rec'd check #1687, $29,646.00 - INV #3237 - PIF. 2/12/03: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 197 (165 + 32) > Rms / Pax 21 Sx/ 126 07 Qt/ 035 01 Q / 004 01 T / 003 13 D / 026 03 S / 003 TOTALS = 46 ROOMS and 197 PAX (165 + 32) > BJS updated IOG abd Bible. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 2/21/03: > BJS faxed and mailed Final Payment INV #3448, $37,110.00 - due: 2/27/03. 3/31/03: > Rec'd check #1707, $37,110.00. > ACCOUNT IS PIF. 4/1/03: > BJS processed PCCF which was received on 3/25/03. > Jeff is aware that they will be on their own for some things. > BJS to bill for everything less hotel, Wet n'Wild, Disney & Luau. > MWL, please proceed accordingly. > BJS updated IOG and Bible. > REVISED TOTAL PAX = 198 (164 + 34) ____ MWL ____ 4/1/03: > BJS faxed and mailed InV #3516, for 198th Pax (Partial Package). $135 - due: 4/18/03.
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