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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/28/02: > BJS created file per DSC conv. with Group Leader on 8/21/02. > NY Trip, similar to PTP we did for Courtland last year, which obviously never happened. > Five schools involved, Courtland, Chancellor, James Monroe, Massaponax & Spotsylvania. As Martha is the Mian Contact, this group is listed as Spotsylvania High School Marketing in the system. Could not fit all the other stuff and two completely different school systems are actually involved. > Show choices, in order of preference, 1. Mama Mia, 2. Hairspray, 3. Oklahoma, 4. Aida. > Needs 5 comps, one for each school. > Needs charter quotes, we will get from Quicks, Newton, NCW, New World & Martz. BJS faxed CQRs. > Budget = $450 all-inclusive. > NJ hotels are fine. MWL, please try to secure Crowne Plaza at our FOE rates or better. > BJS created CFS as well as Bible and IOG. > BJS made attachments in system as able. > MWL, please review and update all as needed. Thanks! > DSC has PTP presentation mtg on 9/4 at 1PM, so PT to be completed on morning of 9/3/02. __X__ MWL __X__ 9/3/02 > BJS, please be advised the NBC Studio Tour is not confirming 2003 tour requests until November as they do not have their 2003 schedule yet. This is no different from years past. > Otherwise, all set and GTG. 9/3/02: > BJS completed PTP, over budget, so BJS replaced the 2 b-fasts at Olympia Diner with 2 $5 Meal Credits, updated IOG and attachments accordingly. > BJS emailed to DSC, then made copies for her mtg. tomorrow afternoon with group. 9/4/02: > DSC met with Client, they were pleased, but need to make some revisions. She will call once she is at home with her notes. > Charter choice = Martz - BJS called Beverly and requested K. > They are fine with Manhattan Howard Johnson hotel. One of the teachers was there a few weeks ago and was quite pleased. 9/4/02: > Show Choices = 1. Mama Mia, 2. Hairspray, 3. Oklahoma, 4. Aida, 5. Thoroughly Modern Millie. 9/24/02: > BJS and DSC revised IOG based on group's decisions on 9/4/02. 9/25/02: > BJS revised attachments and Bible accordingly and as able. > MWL, please review all inclusions / attachments and make calls for updates & confirmations as needed. Do I need to wait on anything from you in order to prepare the Revised PTP? I don't think so, but you know best, so please advise ASAP. Thanks! __X__ MWL __X__ 9/25/02: > BJS completed PTP Revision I, emailed to DSC and Client then mailed hard copy to Client. > BJS and DSC discussed the increase in rates - due to the three additional presentations and the honorarium they require. 10/4/02: > DSC rec'd Go To Contract from Martha Anderson. > MWL, as this is going to K, please review and confirm all inclusions / attachments, as needed. CN to mail NLT 10/10/02. Thanks! __X__ MWL __X__ 10/18/02: > BJS completed Comntract Packet, including Deposit INV #3249, $4,400.00 due with K on 11/8/02. Also included First Payment INV #3250, $8,743.00 due 12/20/02. > HMS, please process per CCIS SOP and mail this afternoon, USPS 2-day mail. This is a DSC Client. We are doing their transportation, so a Charter Company Info Form is NOT necessary. Thanks! __X__ HMS __X__ 10/29/02: > BJS completed W-9 and faxed to Darlene Proctor at Courtland HS. 11/6/02: > Deposit PIF, INV #3249, with $200 credit! > Rec'd Deposit checks from various schools on various dates - as follows - Chancellor, #26941, $700.00 (10/29/02) Courtland, #12224, $1,500.00 (11/4/02) Massaponax, #7826, $500.00 (11/4/02) Monroe, #7289, $700.00 (11/6/02) Spotsylvania, #14136, $1,200.00 (11/5/02) 11/15/02: > Rec'd signed Contract. > MWL, Deposit has been PIF & group is now UNDER CONTRACT, please proceed as needed. Thanks! __X__ MWL __X__ 12/9/02: > Per DSC, bookeeper at Courtland will noty pay from a general invoice, so BJS had to complete a dummy ionvoice just for their 16 students. BJS faxed to Martha Anderson and asked that she forward it to the person requesting it. 12/11/02: > Rec'd check #27121, $1,793.50 from Chancellor HS. Payment toward INV #3250. 12/13/02 > MWL took call from Janee Pins (Courtland HS)--what a PISSY individual. > Anyway, she had a complaint about the dummy invoice that was sent for the NY trip. > MWL put Janee in to BJS's VM so describe what she needed. __X__ BJS-FYI 12/13/02: > BJS called DSC re: VM from Janee. > DSC to follow-up with Martha Anderson and advise if any further action required. 12/17/02: > DSC spoke with Martha yesterday. She was not aware of any problem with the 'dummy' invoice. She will check with Janee and then call DSC if any further action is required. 12/17/02: > BJS did another DUMMY Invoice for Courtland HS, this time with Courtland HS and Janee Pins listed as contact and faxed to the two numbers Janee provided. 12/19/02: > Rec'd check #14318, $3,275.50 from Spotsy and #7466, $1,793.50 from James Monroe. 12/20/02: > Rec'd check #8023, $1,289.50 from Massaponax and #12394, $3,192.49 from Courtland. > First Payment INV #3250 - PIF plus CREDIT of $2,601.49. > MWL, please proceed as needed. Thanks! FPIG, etc due on 1/24/03. __X__ MWL __X__ 1/23/03: > Rec'd FPGF and RL via Fax. Still need HIF. > Total Pax = 54 (46 + 8) > Rms / Pax 11Q / 44 01T / 03 03D / 06 01S / 01 TOTALS = 16 ROOMS and 54 PAX (46 + 8) > BJS updated IOG and Bible accordingly. > MWL., as these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS mailed Final Payment INV #3401, $8,450.51 - due: 02/10/03. __X__ MWL __X__ 2/21/03: > ACCOUNT IS PIF. 2/25/03: > BJS processed the group's remaining balance checks - (received at varius points throughout the past month) > Account is PIF. > BJS called DSC to let her know it was PIF and that we still need their HIF. 3/3/03: > Rec'd HIF. 3/12/03 > MWL called and gave DSC the "low down" on these marketing presentations. > George Simonton is going to be out of the coutry; Susan Thompson @ Zum Zum will not return MWL's calls at all; neither will Niketown. > DSC will be calling client to inform her about the above and to see what to do next. > WE do not have the time to try and "fix" all this in 2 weeks time--PERIOD. 3/19/03: > Rec'd official letter of cancellation from Martha Anderson. > HMS canceled coach with Beverly at Martz Richmond. > MWL, please cancel all as needed and able. ____ MWL ____ 5/8/03 > Due to numerous group cancellations, Broadway has made some modifications for what they call "Past Date Tickets". > In an effort to show groups the progress we are making, MWL put together a letter explaining this policy, along with its guidelines--the letter (along with the Aida tickets) were put in certified mail today to the Group Leader's attention. 5/13/03: > BJS spoke with Don Alvy, Assistant Superintendant for Secondary Instruction. > He received B-way tickets from Martha Anderson. > Wanted to check on status if other items. > BJS explained that hotel credit through May 31, 2004 would be issued. Told him it was originally 90-days and we got them to extend through May 2004. He was very pleased. > Principals are refunding monies to parents/students. > I explained that some other items may be in the works but did not have or offer specfics at this time.
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