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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/10/03 AMH spoke with Ann. Ann did not have a copy of the general information form. AMH faxed it to her and requested that it be returned by today. 9/23/02: > Rec'd FOE 2003 - Wmsbrg 4 Application via fax. > PACKAGE 2 (4D/3N) > Working through Scholastica Travel, Ann Prinkey, Agent. > Address in system is Scholastica's 601 S. Main Street Greensburg, PA 15601-3018 > Phone & fax are also Scholastica Travel's. 800-245-3511 724-837-4664 (fax) > Home Address = Director's Home Address & Phone > Alternate Phone = School Phone (330-659-5248) > Director = Deborah Devore > School Address 3420 Everett Rd. Richfield, OH 44286 > School Fax = 330-659-6407 > 66 (60 + 6) > BJS spoke with Ann regarding Package to be purchased through Scholastica - and they want Pkg. 2 (4D/3N). > Competition + 30-minute Clinic > Mixed Choir (Revere Symphonic Choir - 60 singers). > BJS sent email to Deborah confirming receipt of Application and mentioned that I had spoken with Ann at Scholastica. 9/24/02: > BJS mailed Application Received Letter to Deborah, with cc to Ann at Scholastica. > All future correspondence, including K, via Ann at Scholastica. > CN to mail NLT 9/27/02. > HMS, please create CFS. > MWL, please review and add to hotel list, etc. Confirm hotel assignment and advise BJS so he can then complete K. Thanks! __X__ HMS __X__ __X__ MWL __X__: WILLIAMSBURG HOSP. HOUSE 9/27/02: > BJS completed Contract Packet for Revere HS Choir via Scholastica Travel , including Deposit INV #3214, $1,650.00 due with K on 10/21/02. Also included First Payment INV #3215, $6,402.00 due on 2/14/03. > HMS, please process per SOP and mail USPS 2-day. Notebook needs to include a Charter Company Infor Form. > BJS mailed separate set of Rebate Information to Director. __X__ HMS __X__ 10/8/02: > Rec'd signed Contract and CCIF (needs 1 room / night for driver) > BJS gave copy of CCIF to MWL. 10/16/02 > Ann from Scholastica Travel called---this group needs an extension to November 15th for Deposit--is this OK? > Apparently, the group JUST got approval from the School Board and now they are going to start fund-raising for their trip---HOW STUPID!!! Why didn't they start earlier???? Anyway... > Please advise--we need to call her back before the end of the day with answer so she can proceed. Thanks! __X__ BJS __X__ 10/16/02: > BJS LVM for Ann - this is fine; however, official deadlines remain as published and spot cannot be officially held without contract and Deposit in house. 12/1/02: > BJS mailed copy of Deposit INV, #3214, stamped PAST DUE. > This group is not officially "Under Contract" until we have their Deposit! (Unless of course should they decide to cancel - we would then consider them under contract in order to recover any cintractual fees / penalties, etc.) 12/4/02: > BJS made follow-up call for status check - LVM. 12/4/02: > Per Ann, they have received PO from the school, so as soon as they get their check, she will see that we get our $$$. 1/8/03: > Rec'd check #46597, $1,200.00. Balance due on Deposit INV #3214 = $450.00. 2/10/03: > Rec'd GIF. BJS updated Bible times accordingly. Remember, they are working through an agent; however, they are purchasing Package #2. 3/7/03: > Ann LVM re: Performance Times - wanted to see if they could go on Friday rather than Saturday. > BJS called and LVM - Friday is not a possibility. 3/27/03 - Repertoire and set up form received and entered. AMH 3/27/03: > Rec'd FPGF, RL & HIF. > Total Pax = 53 (47 + 6) > Rms / Pax 11 Q / 44 02 T / 06 01 D / 02 01 S / 01 TOTALS = 15 ROOMS and 53 PAX (47 + 6) > BJS updated Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/28/03 > JBP spoke to Ann Prinkey and told her that we would like to have in the T-Shirt form as soon as possible. 3/28/03 >T-shirt order form completed. AMH 3/31/03: > BJS faxed and mailed Final INV #3514, $3,776.00 as well as STATEMENT. > TOTAL DUE ON ACCOUNT = $10,628.00. 4/30/03: > BJS spoke with Ann - they still do nothave their balance from the school. All they have is a PO number. Anne wanted to fax me that but I said if it was made payable to them, it did me no good. W/O their $$ we could not proceed. BJS asked Ann to call the Director and check on balance. We need it today! Ann is to call back once she hears from Director. 5/6/03 > MWL called Ann Prinkey to see what the h--- was going on with this final payment!!! > Per Ann, the Director said that a check had been put in the mail to her (the travel company) on Friday, 5/2. Ann had not recv'd it in yesterday's mail. > MWL told her that she needed to O.N. it b/c we were about to lose the hotel rooms and MWL couldn't order the tickets w/o the $$--also pointed out to Ann that they had only paid us $1200 total and we couldn't really complete the trip with that small amount. > She said she understood and that she would make sure the accounting dept. O.N.'s the check for arrival tomorrow (provided the check arrives in their mail today). WHATEVER. > MWL reviewed total amount due with Ann and told her that if she needed me to, I could re-fax the invoices/statement for her to have. > We are in holding pattern until $$ arrives. 5/12/03: > BJS emailed FI to Agent and Director. > Per agent's request - FEDEXed PON complete packet to Director at Revere HS. 5/13/03: > Rec'd Receipt Form via fax. 5/13/03: > Ann called - they want to add one additional student. BJS explained that they would be their own for park tickets and meal in park. We would need to know which room the student would be going into in order to generate a price and MWL would need to confirm B-fast at the hotel. > Ann will call once she knows more and if this is a definite add . . . 5/13/03: > Ann called forget about it - not worth the long story - they are basically making a switch, blah, blah, blah . . .
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