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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/1/02: > Rec'd Application for FOE 2003 - Orlando 1 > PACKAGE 1 (3D/2N) - no additional inclusions at this time - may consider more later, but we will proceed with standard contract at this moment. > Friday & Saturday Nights at the hotel. > Transportation is on own. > 68 total pax (52 + 16) > Competition > A Cappella Choir (Mixed - 52 singers) > HMS, please create CFS, no transportation file required. > MWL, please confirm hotel assignment. > BJS mailed application received letter and added to status schedule as well as FOE Participant List on 10/2/02. __X__ HMS __X__ __X__ MWL __X__ - HOMEWOOD SUITES MAINGATE 10/23/02: > BJS completed Contract Packet, including Deposit INV #3261, $1,700.00 due with K on 11/8/02. Also included First Payment INV #3262, $4,760.00 due on 12/20/02. > HMS, please process per FOE SOP and mail USPS 2-day. This is NOT a Debbie Client. They are doing their own transportation, so INCLUDE a Charter Co Info Form. Thanks! __X__ HMS __X__ 11/25/02: > Cathy LVM on 11/21 - wants to switch to a 2D/1N package, arriving on Friday and departing on Saturday. Would also want to perform on Saturday AM. > BJS called and LVM with rates for the 2D/1N Package and asked that she call ASAP in order to confirm that this is actually what she wants. We will need to mark Contract accordingly and revise First Payment INV. > Change is not yet official! __X__ MWL FYI 12/4/02: > BJS sent follow-up email. 12/10/02: > BJS called to follow-up re: switch to 2D/1N package. > LVM. Please confirm change either via email or call. 12/16/02: > BJS called Cathy as there is still no word on her decision regarding Package. > She wants just the 2D/1N - she will mark the CIA accordingly and initial. > Board approval is expected on Thursday, 12/19/02. She will fax Contract once approval is confirmed. > BJS said he would fax revised First Payment INV once we rec'd the signed Contract. 1/10/03: > Rec'd fax copy of signed Contract, CCIF, & GIF. She noted, as we expected, the switch from a 3D/2N package to the 2D/1N package; however, when she spoke with BJS on 11/25 and again on 12/16, she said she was doing this, but the night at the FOE hotel would be Friday night. According to her GIF, it would be Saturday night! BJS is confused and needs to make sure we give her the night she wants - so BJS sent email to Cathy on Saturday, 1/18/03. Hoping for definitive answer on Tuesday, 1/21/03. BJS will process nothing further until we know which night it is! 1/21/03 > Cathy called and spoke with MWL--per conversation and tentative schedule, she wants to definitely stay on FRIDAY NIGHT AT OUR HOTEL. > BJS, proceed as needed--MWL marked room block in Room Usage book. __X__ BJS __X__ 1/30/03: > BJS LVM - we need deposit update and Forms (all are late) - please advise. 2/7/03: > BJS faxed and emailed note re: Everything is PAST DUE. Please get your account and forms up to date NOW! > Also faxed copies of Past Due Invoices. 2/10/03: > Rec'd email from Cathy - we should have the forms today via fax and $ to be mailed 2/25. 2/13/03: > Still no forms - left desparate VM. We need them by noon today! 2/13/03: > Rec'd FPGF. RL. HIF, T-shirt Order & Set-Up Forms. > Total pax = 68 (49 + 19) > Rms / Pax 6 Qt/ 30 7 Q / 28 1 T / 03 3 D / 06 1 S / 01 TOTALS= 18 ROOMS and 68 PAX (49 + 19) > BJS updated Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 2/21/03 - Repertoire form is due. AMH called Cathy and left a message on her voice mail. 2/24/03 - AMH called lvm again for Cathy re: repertoire form. 2/24/03: > Rec'd check #239653, $5,576.00 - Deposit & First Payment INV - PIF. 2/26/03- Received Repertoire, Setup, and T-Shirt Forms JP 2/26/03: > BJS f & m final INV #3465, $4,067.00 due: 2/11/03. 3/4/03 - T-shirts shipped to Wentzville Holt - AMH 3/20/03 > MWL recv'd VM from Cathy--has a parent meeting tonight and wanted to know where we stand on the current situation and the possibility of getting $$ back, etc. > MWL returned call and LVM for Cathy telling her that we have a policy statement that we can read to her and go from there. Told her she could MWL back @ x: 207, OR BJS @ x: 204. > Cathy called back--MWL spoke to her & read the policy statement over the phone. > She requested a copy to be faxed. > No problem--MWL faxed this morning. 3/21/03: > Cathy called - said trip was approved. This afternoon she will fax copy of PO which will guarantee payment of outstanding balance. 3/24/03: > BJS called and LVM at home and school (on break) still no copy of PO. Cannot send FI Packet without it. > BJS emailed FI to school. 3/25/03: > BJS mailed FI Packet PON via FX to church in KY per Cathy's direction. > Rec'd copy of Payment Voucher via fax. 4/29/03: > BJS received VM from Booster President expressing concerns over no competition, no AC at Performance Site, meal vouchers not honored?, etc. Requesting some renumeration! > BJS not exactly sure what in the hell he is talking about, so I called Cathy Smith and asked her if she was aware of these concerns. We were caught off-guard since she made no mention of these items, nor had she returned her evaluation. > BJS expalined that we did not cancel the event, when most of the other festival companies would have . . . > We do not guarantee competition and since there was none, there were no adjudicators. > Meal issue was at park - thought they were going to have a picnic - we did meal voucher - same dollar for dollar exchange. > Blah, blah, blah . . . > She will inform Booster President that we spoke. > Whatever!
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