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OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Start
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Time:
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Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/1/02: > Rec'd Application for FOE - Williamsburg 2. > PACKAGE 2 (4D/3N) > Thursday - Saturday nights at hotel. > 65 (60 + 5) > Competition > Concert Band (60 players) 10/7/02: > BJS spoke with Dale and the cofusion over CCIS, EPN, Festivals of Music and FOE seems to be cleared. According to Dale, they are coming to our festival! > They are handling their own transportation, both air & ground. > Wants to see IOG and rates for the additional inclusions as discussed with MWL. > BJS prepared IOG and made attachments as able. > HMS, CFS please. > MWL, please review IOG and confirm / update / gather information, attach / etc. as needed. Call Maximum Guided Tours (I know that is not their new name) re: Ghost Tour! You will probably need to call the Colonial Williamsburg Foundation for group reservations at one of the Taverns. See if they have any student friendly menus, etc. > Also, confirm hotel assignment. > BJS needs to have IOG with rates to him NLT Friday morning, 10/11/02 __X__ HMS __X__ __X__ MWL __X__ CLARION HOTEL & CONFERENCE CENTER 10/16/02: > BJS spoke with Dale - emailed rates and IOG based on additional inclusions. > Dale to confirm receipt and give approval prior to our sending CN. 10/21/02: > Dale called and he is ready for contract based on what was emailed last week. > BJS told him we would have it in the mail by the end of the week. > MWL, please check over this and confirm that BJS can go ahead and send Dale Wadman his CN. Thanks! __X__ MWL __X__ 10/23/02: > BJS completed Contract Packet, including Deposit INV #3263, $3,400.00 due with K on 11/8/02. Also included First Payment INV #3264, $8,194.00 due on 1/31/03. > HMS, please process per FOE SOP and mail USPS 2-day. This is NOT and Debbie Client. They are doing their own transportation, so please INCLUDE Charter Co Info Form. Thanks! __X__ HMS __X__ 11/1/02: > Rec'd signed Contract and Deposit Check for $2,100.00 toward INV #3263. Balance Due on INV = $1,300.00. > BJS might remember him mentioning that the group would be smaller than originally listed on his application - that may be the reason for the difference in the amount billed and the amount paid. > Still need GIF & CCIF. > Group is now UNDER CONTRACT. MWL, please proceed as needed. Thanks! __X__ MWL __X__ 2/14/03: > Rec'd check #26034, $8,194.00 - INV #3264 - PIF. 2/24/03: > Rec'd GIF, CCIF, HIF, FPGF, Rep. List, T-shirt Order Form, Set-Up Forms, and a computer generated Participant List that will not suffice as our Room List as it does not mark who is in each room. > GUARANTEED Total Pax = 50 (46 + 4) > Arriving Norfolk via air Thursday, 3:04PM and planning to check in hotel at 5PM. Wants to depart Hotel 7:30 AM Sunday. > BJS updated IOG and Bible. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS faxed Room List and explanation to Director for him to complete and return via fax. __X__ MWL __X__ 2/26/03- Received Repertoire, Setup, and T-Shirt Form JP 2/28/03: > Rec'd Room List > Total Pax = 50 (46 + 4) > Rms / Pax 11 Q / 44 00 T / 00 03 D / 06 00 S / 00 TOTALS = 14 ROOMS and 50 PAX (46 + 4) > MWL, as these numbers are now GUARANTEED (and the real roomlist is here), please proceed as needed. Thanks! __X__ MWL __X__ 3/6/03: > BJS faxed and mailed Final INV #3487, $3,978.00 - due: 3/17/03. 3/20/03 > Dale called to see if a dinner is possible for Thursday night. 3/31/03: > Rec'd check #27309, $3,978.00. > ACCOUNT IS PIF. 4/23/03: > BJS emailed FI. > Complete packet to follow via FX.
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