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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/15/02: > BJS completed PTP based on DSC's conv with Dwight on 10/7/02, including what NAMF had quoted him as their inclusions. > BJS also prepared rates based on identical inclusions with FOE participation. > BJS and DSC to meet with Dwight at Monacan HS tomorrow at 8:30 AM. > BJS made attachments in system, but no reservations have been made or confirmed, nor will they be until we know we have this trip. > BJS sent out CQRs and received quotes from Martz, National & Newton. 10/15/02: > BJS competed PTP, including charter quotes. 10/16/02: > BJS and DSC met with Dwight . . . He should have his answer on trip by beginning of next week. > Not sure who he will be using; however, if it is us, he would like coaches from Newton. > HMS, please call Doris and ask for Contract on this trip, 2-46s and 2-55s. Thanks! __X__ HMS __X__ 10/22/02: > BJS spoke with Dwight after DSC's conversation with him asking for a $15pp reduction in our package rates w/o changes! BLACKMAIL!!! > He agreed to the following changes in order to make this happen: > Replace Angel's Ristorante with Confetti Pasta > Change menu at HRC to the $13 basic. > BJS revised IOG, but not attachments. > 2 comps for choir & 2 comps for band rather than 3 each. > Based on these changes, rates can be reduced by $15pp. > Dwight is aware that these rates are based on 167 - 185 total pax. > His choir numbers will be 90 (75 + 15) > Dwight is ready for Contract. > Choir wants the 2-46s from Newton. > Dwight is not sure if Jenny will be using our coaches or not. BJS told him to tell her to call DSC ASAP for her decision on coaches (she would get the 2-55s if she wants them). > HSM, go ahead and sign the contract for all of the coaches from Newton - 2-55s and 2-46s. If the Band decides to get their own, we can cancel or use for another group once we have ther decision. > Contracts & Invoicing need to be two separate entities. Even though BJS will generate two separate sets, their will be one record in TPMS and just one set of files. > DSC will check with Jenny re: performing groups as well as coach decision once they return to school. > MWL, please make changes in attachments. As this is going to contract, please review and confirm all inclusions as needed. CN to mail NLT 10/28/02. Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/24/02: > Rec'd word from DSC that the BAND wants two coaches from Martz! > HMS, please secure contract for 1-46 & 1-55 passenger coach from Beverly at Martz. > HMS, if you have already signed and returned the contracts to Newton for 2-46s and 2-55s, please contact Doris and release the 2-55s - being sure to keep the 2-46s from Newton for the Choir. > This will be some what confusing especially since the Choir is using coaches from Newton and the Band is using coaches from Martz.. Oh well, we will have two companies under contract! > Band count = approx. 90 (80 + 10) > Band Ensembles competing = Parade Band, Concert Band, Symphonic Band and Jazz Band. > Lion King is the Band's first choice of shows - she will provide alternate Band choices later. MWL, went ahead and placed the order to see what happens - already SOLD OUT - Imagine that! __X__ HMS __X__ __X__ MWL __X__ 11/20/02: > BJS completed and processed two Contract Packets. > Including CHOIR Deposit INV #3317, $5,925.00 due with K on 12/13/02. Also included First Payment INV #3318, $13,218.00 due 1/10/03. > Including BAND Deposit INV #3319, $5,925.00 due with K on 12/13/02. Also included First Payment INV #3320, $13,699.00 due 1/10/03. > CNs taken to VMEA for delivery to Clients. > As of this moment, OFFICIAL Choir Numbers = 90 (75 + 15) > As of this moment, OFFICIAL Band Numbers = 90 (80 + 10) 12/12/02 > DSC got a call from Dwight. > Per Dwight, still wants to go on the trip, but is not going to compete. > His numbers are 28 students/10 adults = 38 total pax. Only needs one bus. > Dwight wants to see if he can replace the festival/cost with an additional show & dinner? > DSC told Dwight to expect the price change as his numbers have so drastically dropped. > BJS, please advise DSC on how to proceed at this time ASAP. __X__ BJS __X__ 12/13/02: > BJS worked with DSC & MWL on IOG and Rates for Dwight based on new, significantly lower numbers and the lack of festival participation. > Rates will remain unchanged. Inclusions are obviously different. > MWL, please review IOG and proceed as needed. > BJS to separate this into TWO separate trips, each with their own Bile and attachments. 12/18/02: > DSC spoke with Dwight - he needs revised Contract based on his actual numbers. (38 total pax). Also needs revised CIA. > BJS to fax at his convenience, preferably before 12/20/02. > BJS completed Revisions and faxed to Dwights attention - also faxed copy to DSC. 12/19/02: > Rec'd signed Contract as well as Deposit check #1854, $6,675.00. BJS revised Deposit INV #3319 to reflect actual payment received. Revised INV #3319 - PIF. > MWL, as this group is now UNDER CONTRACT and Deposit has been paid, please proceed as needed. Thanks! ____ MWL ____ 1/7/03 > BJS created two completely separate trips, including sets of files, for the Band and Choir as these trips no longer resemble each other. (Should have done it this way in the first place). > MWL, please update all attachemnts, create separate files, etc. as needed. Thanks! ____ MWL ____ 1/15/03 > MWL emailed Jenny b/c the festival company has some jazz band requirements that they may not be able to meet. > Waiting for a response. 1/17/03: > Rec'd check #1866, $16,910.00. Not exactly sure how they came up with this amount. BJS revised INV #3320 as best as able in order to keep with our accounting; however, they still overpaid at this point. Will all come out in the wash once final payment invoice is generated. > Revised INV # 3320 - PIF. 1/20/03: > Rec'd FPGF, Room List & HIF. > TOTAL PAX - 89 (77 + 12) > Rms / Pax 13 Qt/ 65 03 Q / 12 00 T / 00 06 D / 12 00 S / 00 TOTALS = 22 ROOMS and 89 PAX (77 + 12) > BJS updated IOG and Bible. > MWL, as these numbers are now Guaranteed, please proceed as needed. Thanks! __X__ MWL __X__ 1/21/03: > BJS mailed Final Payment INV #3394, $12,928.00 - due 2/3/03. 1/23/03: > BJS mailed INV #3399, $210.00 - Security Guard. 1/30/03: > Rec'd check #1872, $13,138.00 - INV #3394 & 3399 - PIF. > Account is PIF. 2/28/03: > Rec'd PCCF adding one male student, Steven Jones. > BJS called DSC, she will alert to $50 Late Add Fee, they are on their own for Show Ticket and Which room does he go in? > We will not consider official until we get the Client's go ahead. 2/28/03: > Per DSC, they will place the extra Band Student, Steven Jones, in one of the Choir's Quad rooms, making it a quint. The Choir's information, as well as billing, etc. will reflect NOTHING. BJS just added the name to the Choir Room List, but all number changes, charges, invoicing, etc. will be taken care of and noted in the Band's information. > Group leader is aware that this package wil include everything but the Show Ticket. > BJS will deduct the Show Credit allowance from the invoice for this late add. Will also charge a $50 late add fee. > Revised Total Pax = 90 (78 + 12). > BJS updated IOG and Bible. > MWL, as these numbers are now REVISED, please proceed accordingly. Thanks! __X__ MWL __X__ 3/2/03: > MWL informed BJS that due to festival schedule, it is impossible for the band to go to the Statue of Liberty. BJS will issue credit / refund. 3/4/03: > BJS and MWL figured refund / late add difference as follows: $335 - Student Quint + $50 Late Add Fee = $385 - $60 Show Credit = $325.00. HOWEVER, since Statue of Liberty will not be available due to festival schedule, we owe them a refund of $467.25 (89 paying pax @ $5.25 ea) - THEREFORE, BJS mailed refund check of $142.25. 3/13/03: > BJS completed and processed FI Packet. > DSC to deliver tomorrow. > BJS faxed FI to Martz of Richmond. 3/18/03: > BJS spoke with Jenny per her conversation with MWL re: Cancelation due to Superintendant's decision. > Explained policy and said we could make no further decisions at this time. > Also told her nothing could be done without the notice of cancellation in writing. 3/18/03: > Rec'd notice of cancellation in writing for both band and choir trips. > MWL, please cancel all as needed and advise re: refunds, etc. Thanks! > I have not marked this trip, nor will I mark any of the war related cancellations as canceled trips in the canceled check box, for if I do, we may lose track vendors, etc. on deadline schedules and reports, etc. ____ MWL ____ 5/8/03 > Due to numerous group cancellations, Broadway has made some modifications for what they call "Past Date Tickets". > In an effort to show groups the progress we are making, MWL put together a letter explaining this policy, along with its guidelines--the letter was put in certified mail today to the Group Leader's attention. 6/12/03: > BJS faxed and mailed Final Credit Letter to Jenny. > Also faxed to DSC and mailed to Mark F.
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