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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/10/03 AMH called Cathy - they will fax the general information form today. 12/6/02: > Rec'd Application via Four Winds Tours for FOE 2003 - Williamsburg 4. > School Address, etc = Agency Info. > Home Address = Kings Park High School, 200 Route 25A, Kings Park, NY 11754 > Eric Albinder = Band Director > Mark Kunes = Choir Director > ??? = Orchestra Director > Cathy DeMase = Tour Agent > Home Phone = School Phone (631-269-3239) > Alternate Phone = School Fax (631-269-7472) > Eric Albinder's Home Phone = 631-234-8431 > 128 Pax (120 + 8) > Package #3 - Festival Only > Symphonic Winds (Concert Band), 46 players, Competition > Marching Band (Parade), 80 players, Comments Only > Chamber Singers (Mixed Choir), 34 singers, Competition > Orchestra, (Stirng Orchestra), 20 players, Comments Only > BJS added to Status Schedule, FOE Participant List and created Bible. > BJS created INV #3329, $300.00 for the 4 Application Fees @ $75 each and faxed and mailed to Cathy's attention with note stating that we would prepare their CN upon receipt of the fee. > HMS, please create CFS - they are doing their own transportation. __X__ HMS __X__ 12/10/02: > Cathy called re: fax of Invoice #3329, $300.00 for Application Fees. She understands and will forward fees ASAP. > CN to mail upon receipt of fees. 12/16/02: > BJS mailed Chrsitmas Card. 12/17/02: > BJS returned Veena's call re: Invoice for Application Fees. Wasn't aware that this had to be paid by Travel Agencies. Will send it now, but is eating it herself as she did not read well! Wants to know if we have large volume with Four Winds can we offer a steeper commission? I said once we get to that point, (maybe say 500 pax for a season) we could offer and additional commission . . . To be continued. 12/20/02: > Rec'd check #2352, $300.00 - Application Fee INV #3329 - PIF. > BJS to prepare CN and mail after holidays. 1/19/03: > BJS completed Contract Packet, incuding Depsoit INV #3378, $3,200.00 due with K on 1/30/03. Also included First Payment INV #379, $4,736.00 due 2/14/03. > BJS processed and mailed via FedEx SON on 1/20/03. 1/30/03: > Per Shonda - this group is good. Check for $500 in mail this afternoon. > Contract and GIF to be faxed today. 1/31/03: > Rec'd signed Contract via Fax. > This group is now UNDER CONTRACT - with some reservation as we have never worked with this agency before and no cash in hand as of yet other than Application Fee. 2/13/03: > Rec'd Letter of Cancellation from Veena followed by call explaining that all of their Long Island groups have been canceling - 4 today alone due to heightened Terror Alert. > BJS said that he would review cancellation procedure and let her know where things stand at this point ASAP. 2/17/03: > BJS processed Cancellation Letter and mailed official letter as well as INV #3440, $480 due on account NLT 3/17/03; otherwise, interest will accrue at a rate of 1.8% per month. > BJS updated Status Schedule and FOE Participant List as well. 3/4/03: > Eric Albinder called to see if there was any possible movement on the amont due and if they could get a refund. BJS explained cancellation policy and un-recoverable expenses. He said he would have to send it to his Principal and see what he thought - they would be in touch. 3/6/03: > Principal called wanting to see if anything could be waived. BJS explained policy and we really cxould not make any exceptions. He understood the Clinicians fees but wanted me to waive the $10 per person administrative fee. He said we may be hearing from their attourney - whatever. I encourgaed him to get straight answers from Four Winds. They have over $8,000 of their money. He also mentioned that the group informed Four Winds they were cancelling on 2/10 although Four Winds told us in writing that they did not receive word of cancellation until 2/13.
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