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Landmark Christian School Band and Choir
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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Tuxedo, MD
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Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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West Newton, PA
West Orange, NJ
Westchester, IL
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Wilkes-Barre, PA
Williamsburg, OH
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Williamsport, PA
Wilmington, DE
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Wytheville, VA
X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/17/04: > Rec'd Choir Application for FOE NY 2. 10/1/03: > Rec'd Application from Band as well, so BJS spoke with Beth Everett and we will combine into one client. > 4D/3N Package > Arriving Thursday and deaprting Sunday - Crowne Plaza Meadowlands. > 39 total pax (24 + 15) > Choir = Competition > Chamber Singers (Mixed - 14 singers) > Band - Clinic Only > Concert Band (10 players) > Want All-Inclusive package, including air and ground transportation. > BJS sent list of additional inclusions for her decisions prior to package preparation. > BJS sent air specs to Sheli at Witte. > BJS added to hotel list, ensemble list and participant list. 10/9/03: > After reviewing flight info provided by Sheli Sterk, Beth has decided on AirTran. BJS sent contract request to Sheli and also asked Beth if she has made decisions on Additional Inclusions so we can proceed with All-Inclusive. 10/9/03: > BJS completed Contract Packet, including Deposit INV #3598, $975.00 due with K on 10/31/03. > Also sent First Payment INV #3599, $5,095.50 due 1/16/04. > MPB, please process per SOP and mail this afternoon USPS 2-day. Thanks! __X__ MPB __X__ 10/16/03: > Rec'd email from Beth, yes, they are able to meet the AirTran Depodsit Deadline of 10/24/03 @ $50pp. > BJS emailed Beth telling her I'd fax (and mail) Invoice for the AirTran Deposit. > BJS faxed & mailed INV #3606, $1,950.00 for AirTran Deposit due - 10/21/03. 10/22/03: > Rec'd check #33750, $1,950.00 for AirTran Deposit. 10/31/03: > BJS completed IOG and emailed to Beth for her input. Could not include all she asked for, for she ran out of time, before I got to the bottom of the list. > Once we have the go ahead to proceed, BJS will figure per person cost for add-ons and get ground transportation quote. 10/31/03: > Beth called and LVM for BJS to return call - rec'd IOG and has a few questions. 11/3/03: > BJS returned call and LVM. 11/3/03: > BJS spoke with Beth and she loves the IOG and add-on rate of $110 per person. > HMS, please review IOG, make attachments in system for meals and attractions, then go ahead and make reservations as needed. She already has an FOE contract and will sign an addendum once we have the add-ons confirmed. > BJS faxed CQR for ground transportation quote. __X__ HMS __X__ 11/4/03: > BJS faxed Beth the Bradway Show Selection Sheet and ShowTix Listing. 11/5/03: > BJS emailed Beth the Quote from Campus Coach for Ground Transportation. 11/10/03: > BJS responded to Beth via email that charter quote was pretty much in the Ballpark and would proceed with Contract Addendum accordingly. 11/14/03: > BJS completed and faxed then mailed Agreement Addendum, Revised Deadline Schedule, Airline Passenger List and Revised First Payment INV #3599, $13,509.25 due: 1/16/04. Agreement Addendum due in our office NLT November 21, 2003. > Also asked for status check on Contract and Deposit. 12/10/0: > Rec'd signed K and signed K Addendum. > Rec'd Broadway Show Selection Sheet (Lion King, Beauty & The Beast, Fiddler on the Roof). > Rec'd GIF. > Rec'd check #34111, $975.00, INV #3598 - PIF. > As this group is now UNDER CONTRACT & Deposit has been received, please proceed as needed, within limits. Thanks! __X__ MPB __X__ __X__ HMS __X__ 12/22/03: > BJS mailed signed copyof K & Addendum back to Client. 1/19/04: > Rec'd check #34360, $13,509.25 - INV #3599, PIF. 2/2/04: > Sent extended Clinic offer to Directors (90-minutes since no competition). 2/9/04: > BJS spoke with Beth re: her wanting us to check on earlier flight home on Sunday. > BJS spoke with Shelli Sterk and the rate would be an additional $113 per person. > BJS LVM for Beth with rate and said that due to the increase, we would not make the change unless she calls back and tells me to do so. 2/13/04: > Rec'd FPGF, RL, HIF, and Airline Passenger List. > Per Beth, T-shirt Form will be faxed on Tuesday, 2/17/04 - BJS OK'd. > Total Pax = 31 (24 + 7) > Rms / Pax 3 Q / 12 5 T / 15 2 D / 04 0 S / 00 TOTALS = 10 ROOMS and 31 Pax (24 + 7) > BJS updated Bible, IOG and Hotel Usage Chart accordingly. > AS these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/17/04: > Rec'd T-shirt form via fax - BJS sent on to AMH. 2/20/04: > BJS called Beth - LVM - we have been able to make her flight change and additional fee is around $20. 3/8/04: > BJS faxed and mailed Final Payment INV #3821, $7,391.25 due 3/1/04. 3/8/04: > Rec'd set-up and rep forms. > BJS placed in Notebook. 3/19/04: > Rec'd check fpr Balance, #34871, $7,391.25. > ACCOUTN IS PIF. 5/06/04: > Rec'd check #35151, $35.00 for name change fee. > ACCOUNT IS PIF.
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