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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/6/03 > DSC spoke with client on 9/29/03 and boosters ok's us to prepare proposal on 10/1/03 > wants Bahama cruise - through Music Festivals - Majesty of the Sea out of Miami > wants an am Flight and transfer to the ship for boarding > 4 night trip > Budget - not sure - around $600 to $800, Boosters will be paying for students trans. > Marching and Concert Band will be going > Booster meeting is 10/6/03 but told her she would not have anything by then. She needs ASAP! __X__BJS__X__ 11/4/03: > BJS called Witte - Sheli will check on 8 additional seats and advise accordingly. > BJS updated Bible count to 53 (34 + 19). > Needs transfers from Ft. Lauderdale to ship. Ready for K once add'l seats are confirmed. 11/10/03: > They will be doing their own airline tickets but we will be doing the cruise and airport / ship transfers. > DSC is asking for $300 Deposit, upon receipt, we will forward the cruise application and $100 fee. 11/26/03: > Rec'd Cruise Festival Aplpication Fee, check #1098, from Director ($300). BJS revised INV #3669 to $300 for Application Fee - PIF. 12/2/03: > BSJ directed MPB to call Music Festivals and see if Megan will transfert he $100 from Kecoughtan to this group and go ahead and send the contract notebook. > BJS adjusted numbers on Bible Screen to 40 (24 + 16) total pax. > We are also doing their airport / ship transfers in Florida - they are on their own for transportation between school and BWI. We have their flight times, etc. in the correspondence file. __X__ MPB __X__ 12/8/03: > BJS asked MPB to go ahead and fax Cruise Festival Application and mail check ($100) to Meghan's attention this afternoon. __X__ MPB __X__ 1/1/04: > BJS added $40 to the per person rates published by Music Festivals to cover baggage handling tips and airport / cruise terminal transfers. I sure hope this was enough! > MPB, please enter, then attach, the information you received on airport / cruise terminal transfers in the TPMS system. I will need to make the arrangements for this group's transfers once we have them under contract. > BJS completed Contract Packet, including Deposit / First Payment INV #3748, $8,000.00 due with K on 1/9/03. > MPB, please process per CCIS SOP and mail FedEx PON on Friday so client receives on Monday AM. > This is a Debbie Client. > No Room List, HIF or CCIF required. > You will need to make-up a set of forms for this group, as you did with James Wood HS Choir, including all of the necessary information and forms provided by Music Festivals. > Whew! Turn around time on this one is really quick thanks to the cruiseline's deadlines. > Thanks! __X__ MPB __X__ 1/12/04: > Rec'd signed K via fax. 1/13/04: > Per DSC conv with Client earlier this AM, the School Board will not now allow this group to go on a cruise due to the heightened terror alert. They want to travel with us somewhere, but cannot do the cruise. > MPB, please advise the Music Festivals accordingly - TODAY - Thanks! > DSC will add details for another trip as soon as she knows more . . . To be continued. __X__ MPB __X__ 1/13/04: > BJS mailed fully signed copy of K back to Director for her records - thought this was a good idea in the event Music Festivals decides to enforce their Cancellation Clause. 1/19/04: > BJS faxed and mailed Cancellation Fee INV #3753, $6,000.00 due: 01/30/04. 2/5/04: > Ms. Terry Smith (Booster Treasurer) called & LVM re: Invoice amount. (301-678-7205) 2/6/04: > BJS passed along to DSC for her follow-up. 3/1/04: > BJS sent INV #3753 with 1% interest via certfied or registered mail with return receipt requested. Total due = $6,060.00. 3/19/04: > Rec'd check #1123, $6,060.00 - INV #3753 - PIF. > Cancellation Fee PIF. > Account is PIF. 4/13/04: > Rec'd threatening letter from Don Plocki or McGuire Woods' McLean office asking for refund. > BJS called Mike Derdeyn, attorney who wrote our contract when he was with McGuire Woods. > BJS faxed copy of K and letter to Mike at Feil, Pettit and Williams. He will advise as to how to respond. 4/13/04: > Mike called after reviewing K and said it is really well done. > He will call their attorney and explain the possible conflict of interest, as it was written by their firm, also try to h=get tot he bottom of this and why they are using McGuire Woods in McLean. 4/13/04: > Mike called after speaking with Plocki - he is a six month young associate, just out of law school who was asked to write the letter as a favor for one of his bosses who knew someone with the group. > Mike explained that they have basically waived their rights, would have to file in either Hanover Co. or Richmond City and would be responsible for all of our legal fees. > He expects this will go away and will probably be the last we hear from them - the ball is now in their court . . . 4/14/04: > Per Mike's VM, would like us to put together something which we are actually out. > We will compile documentation of what we are out and then they will probably go away, including the fact that we have their money and the potential conflict of interest with McGuire Woods, all should be resolved. 4/14/04: > BJS called Mike and told him I would work on this when I get back in town next week. > He is fine with that =and looks forward to receiving the materials I send him.
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