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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/7/03: > DSC spoke with client on 10/7/03 > NYC destination > Fun trip - no festival or performances!!!! > Get Bus quotes COACH USA out of Syracuse; Quality Coaches - Fulton, NY > Budget - $300 to $400 > Hotel in Manhattan - she has stayed at the Woodward Hotel says it's been renivated and very nice but may be too pricey. Not sure! > 1 Musical > Met Museum with time allowed to also go ionto Central Park - 3 hours > Tour of:Lincoln Center; NBC Studio Tour; Radio City Music Hall > All Meals Included > Seaport Liberty Cruise > South Street Seaport Shopping Time > 5th Avenue Shopping Time > Empire State Bldg. - preferably at night! NOTE: Client will be getting bids and we are the first people she has spoken to! She understands the apples to apples thing . However, she says she will be looking at quality as well. If the hotel we have her in is nocer than someone elses, and our bid is higher, she would go in our favor. > MUST HAVE PTP NLT 10/14/03 - Booster Meeting on 10/15/03 __X__BJS__X__ 10/24/03: > Leigh called DSC to check status of Proposal - she wanted it by the 15th for her Booster mtg. but was willing to inlcude ours if we could get it to her. > DSC said we would have something to her by Monday! 10/27/03: > BJS completed PTP and emailed to DSC and Client. > MPB, please note, this PTP was completed w/o making any calls to vendors. She absolutely had to have it and DSC told her we would get something to her this morning, so BJS went ahead and made up the PTP. Hopefully, if we get the job, we will be able to provide. I hate doing it like this, but sometimes we just have too! (In case you are wondering, I used the Embassy Suites Lower Manhattan as the hotel with a $225.37 inclusive rate for up to six in a suite - the grouo had to stay in Manhattan and this hotel provided the best opportunity for us to come close to their budget.) > MPB, please process per CCIS PTP SOP and mail this afternoon regular mail. This is a DSC client, so she will need a copy. Thanks! __X__ MPB __X__ 10/28/03: > DSC rec'd call from Client - she loved our porposal and wants to see transportation quotes. > BJS faxed CQRs to three Syracuse serving charter companies. 10/29/03: > BJS emailed charter qotes to DSC, then as DSC's Mom was en route to hospital, BJS emailed quotes to Client. 11/4/03: > DSC spoke with Client, wants to delete Suzie's and replace with $5 Meal Credit. > Delete Seaport Liberty and Shopping in South Street Seaport, replace with 3-hour guided step-on tour from Savor The Apple Guides. > Tour choice on Sunday AM is NBC Studios, not Radio City. > Add One Security Guard per night from 11:55 PM - 6:00 AM. > BJS updated IOG and attachments accordingly. > Groups needs 7 comps and realizes this may increase rate. > Charter Choice = Coach USA. BJS called to request contract. > Needs revised rates, so BJS went ahead and re-quoted, gave prices to DSC and she will forward to client. > We will await her official go to contract before confirming arrangements. 11/5/03: > Per DSC conv with Client - GO TO CONTRACT based on IOG and Rates presented on 11/4/03. > MPB & HMS, as this is going to Contract, please review and confirm all arrangemnts as needed. > BJS hopes to mail Contarct NLT 11/12/03. __X__ HMS __X__ __X__ MPB __X__ 11/10/03: > Per DSC conv with Client, they now need to change the dates, yet the new dates have not been confirmed. Hopefully she will have them early this week. > HMS and MPB, please hold off on canceling and or re-scheduling anything until we have the new dates confirmed, that way cancelations and changes can all be done at the same time. __X__ MPB __X__ __X__ HMS __X__ 11/12/03: > DSC spoke with client on 11/7/03-- need to make this a one night trip and dates have changed from May to June. > DSC updated Bible. > Delete Empire State Bldg. > Move NBC Studio tour to Friday during shopping time and while other groups are on the tour, the rest can shop. > Delete Confetti Pasta all together! > Move Dinner at O'Casey's to 5:30 after the Savor the Apple Tour! > BJS updated IOG, but did NOT make any changes to attachments. > MPB and HMS, please review, update and confirm all attachments. This group previously had all arrangements confirmed, so now they need changed and in a few cases canceled. __X__ MPB __X__ __X__ HMS __X__ 11/17/03: > BJS completed revised PTP and Rates, then emailed to DSC and client. > We will secure charter quote from Coach USA once revision is approvied and contract is requested. 12/2/03: > Per DSC conv with Client, dates have changed yet again! Can you f-in' believe it!!! > New dates are Saturday & Sunday, May 22 & 23, 2004. Has been approved by both of her administrators and is now officially on the school calendar. > BJS updated IOG and Bible accordingly. Made no changes to any of the attachment screens. > MPB & HMS, please review and change / update as needed and we are proceeding to Contract. Be sure to change attachments dates, etc. as well. Please advise BJS ASAP if there are any issues with making these changes ie: significant rate increases, etc. > Contract to mail no later than 12/10/03 if possible. __X__ MPB __X__ __X__ HMS __X__ 12/11/03 >HMS to BJS: You may want to enter this into the FI text box for NBC Tours (Just a thought) Tours depart from the NBC Experience Store located at 30 Rockefeller Plaza (49th st between 5th and 6th Ave). Using the plaza entrance to the store - please have a group representative come to the tour desk to pickup yout tickets. Groups representative must also bring a complete list of tour participants. 1/2/04: > BJS review and revised Quote. > BJS emailed Revised IOG and PTP to Director and DSC. > We will proceed to Contract once OK is received from Director. 1/12/04: > Per DSC, if transportation is less or the same as it was before, they are ready for the Contract! > BJS to fax CQR to Coach USA of Central NY and get their quote - it should be less for this trip is now a 2D/1N trip and the old quote was for 3D/2N. 1/14/04: > BJS faxed CQR to Coach USA of Central NY. We will proceed once quote is received. 1/15/04: > As charter quotes are less than before, Client is ready for Contract. > As this is going to K, please review and confirm all as needed. Thanks! > K to mail NLT 1/21/04. __X__ MPB __X__ __X__ HMS __X__ 1/15/04: > BJS sent email to Client with Charter Quote and explained that Contract should be in her hands in approx. one week. BJS copied DCS on email. 1/31/04: > BJS completed Contract including Deposit INV #3768, $8,000.00 due with K on 2/11/04. Also included First Payment INV #3769, $12,600.00 due 3/5/04. > MPB, please process per CCIS SOP and FX PON on Monday, 2/2/04. > This is a DSC Client. Be certain to include Quad RL, Broadway Show Selection Form and Show Listing, & Trip Cancellation Insurance sheet and brochure. Thanks! __X__ MPB __X__ 2/5/04: > Rec'd signed OK to Pay for Hotel Deposit via fax. > BJS gave to MPB to proceed as needed. 2/11/04: > BJS faxed OK to Pay for Lion King Tickets (80). Due back in our office NLT 2/16/04. 2/23/04: > Rec'd OK to Pay for 44 Lion King tickets. 3/4/04: > Rec'd signed K. > As this group is now UNDER CONTRACT, please proceed as needed - WITH EXTREME CAUTION, for we have none of their $$$ and we have absolutely no idea where their numbers are running. Thanks! __X__ HMS __X__ __X__ MPB __X__ 3/8/04: > BJS mailed copy of signed K to Client. 3/23/04: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 30 (25 + 5) > Rms / Pax 7 Q / 28 0 T / 00 0 D / 00 2 S / 02 TOTALS = 9 ROOMS and 30 PAX (25 + 5) > BJS updated IOG and Bible accordingly. > AS these numbers are now GUARANTEED, please proceed as needed - with CAUTION - for we still do not have any $$$ from this group! Thanks! > HMS - will be on just one (1) bus rather than two (2) as originally planned. > BJS faxed and mailed Final INV #3853, $14,040.00 - included 14 extra Lion King tickets at $65 ea, NO comps, and just one coach. (also NO cameras). > Balance Due on account = $14,040.00. __X__ MPB __X__ __X__ HMS __X__ 3/25/04: > Rec'd check #1832, $4,000.00 toward final balance. Amount currently due on account = $10,040.00. 5/6/04: > BJS FedEx PON 44 Lion King Tickets to Director. 5/13/04: > BJS entered updates which Martha & Hollie were already aaware of - total pax = 33 (29 + 4). > Updated Room List broke down to > Rms / Pax 6 Q / 24 3 T / 09 0 D / 00 0 S / 00 TOTALS = 9 ROOMS and 33 PAX (29 + 4). > BJS updated IOG, Bible had been updated earlier. 5/14/04: > BJS emailed FI to Client, DSC and Doreen at the charter company. 6/7/04: > Rec'd school check #1964, $7154.00. > BJS will now reimburse Leigh for thew portion which she paid out of her own account, less $25.00 FedEx fee for PON of Show Tickets. 6/14/04: > BJS mailed reimbursement check to Leigh's home address, #7515, $10,685.00. This was for the amount of her credit card check less the $25 FedEx PON Service Fee when we sent the Lion King Tickets in advance.
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