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Torrington, CT, CT
Totonto, CT
Townsend, TN
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Trenton, NJ
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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West Grove, PA
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West Orange, NJ
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White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
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Worthington, OH
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X, PA
York, PA
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OR
Number of
PAX
Youth
Adults
Escorts
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Start
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Time:
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Date:
Time:
Contract
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Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/30/03: > Rec'd Application via fax for FOE 2004 - Orlando 2. > 3D/2N Package > Friday and Saturday nights at the hotel - Homewood Suites LBV. > 72 PAX (65 + 7) > Competition > Blythewood MS String Orchestra (65 players) > BJS added to Status Schedule, FOE Participant List, Ensemble List and Hotel Usage Chart. > AMH sent application rec'd email on 10/17/03. 10/26/03: > BJS completed Contract Packet including Deposit INV #3642, $1,800.00 due with K on 11/17/03. Also included First Payment INV #3643, $5,754.00 due 1/2/04. > MPB, please process per FOE SOP and mail Monday via USPS 2-day. This is NOT a Debbie Client. Thanks! __X__ MPB __X__ 11/4/03: > Alvera called and LVM for BJS to call. 11/4/03: > BJS retunred call and LVM. 12/5/03: > Angela Wong, parent assistance, called to discuss Handbook as well as additional inclusions, etc. > Departing SC very early AM on Friday. (+/-3 AM) > 7 hrs to Orlando. > BJS worked up rate to include UMV for lunches Friday & Saturday, RainForest Café for Dinner Friday, $5 MC for lunch en route Sunday & 2nd Day at Universal = $82.00. > May also want us to do transportation. She will check with teacher on Additional Inclusions as well as transportation (a provide company recommendations) and adsvise as to how we are to proceed. > BJS encourgaed her to get the Contract and Deposit, etc. to us ASAP. 1/5/04 - AMH sent email reminding of reutrn of above items as discussed by BJS as well as First Payment. 1/21/04: > BJS called to see if they are still coming to Orlando. > LVM at her extension (X:307) > Then called home number and LVM there as well. 1/27/04: > BJS called School as well as home to see if they are still planning to come - LVM again at school. > LVM at home as well - we need to know . . . If no response by Friday, 01/30/04, we will consider them a NO GO! 1/29/04: > Rec'd VM from Alvera, they are still planning on being with us in Orlando! > She hopes to be able to send money next week. 1/29/04: > BJS returned call, LVM - great to hear that you are coming, PLEASE SIGN & FAX K NLT tomorrow - we have to have it on file!!! 1/30/04: > BJS spoke with Alvera - she will sign and fax contract this afternoon, and get required forms etc. early next week. > Expects group to be closer to 55 total pax. 1/30/04: > Rec'd signed K via fax. 1/31/04: > BJS mailed signed copy of K to Director. 2/4/04 - AMH lvm for Alvera at school asking for her GIF, CCIF, FPGF, FL, HIF, T-shirt Form, as well as her deposit and first payment. 2/6/04: > BJS returned Alvera's call from Thursday. Had to LM with Substitute as she was out of town at State Conference. She will return on Monday. 2/9/04: > Per Alvera, forms are being faxed this AM. She is also putting check in mail for $1,200.00 today. 2/9/04: > Rec'd GIF, CCIF, FPGF, RL, HIF and T-sirt form via fax. > Total pax = 56 (50 + 6) > Rms / Pax 02 Qt/ 10 10 Q / 40 00 T / 00 03 D / 06 00 S / 00 TOTALS = 15 ROOMS and 56 PAX (50 + 6) > BJS updated Bible and Hotel Usage Chart accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/10/04: > BJS mailed 56 t-shirts from stock. (50 XL and 6 XXL). 2/13/04: > Rec'd check #0091, $1,400.00 toward Deposit INV #3642. Balance due on this INV = $400.00. > First Payment is also Past Due. 2/18/04: > Rec'd Set-Up Form and Repertoire Selection Sheet. > BJS put in notebook. 3/3/04: > BJS f & m Final INV #3812, $2,752.00 due 2/17/04. Also sent STATEMENT showing total due on Account = $8,906.00. > Still no word on Add-ons, so will will NOT plan on doing them . . . 3/10/04 > Call from Alvera Butler: wants to know how many meal tickets are included? Also are the tickets for Universal for 1 or 2 days? She will mail the payment by Wednesday of next week (3/17) MPB spoke with DSC, wasn't sure of the answers. MPB called AB, told her BJS out of town until Monday and would call her back then. AB wanted to mail out information for the parents on Friday. 3/15/04: > BJS called Director - LVM re: additional day at Universal would be less expensive than Disney. She wants something to do on Friday, as they will perform and get our Universal Admission on Saturday. > BJS asked for call back. 3/15/04: > Spoke with Alvera - she has decided not to add any additional inclusions. 3/17/04: > Rec'd PCCF. 3/19/04: > Rec'd set-up form & Rep List. > Rec'd updated Room List due to PCCF Changes. > Total Pax = 54 (47 + 7) > Rms / Pax 3 Q / 15 8 Q / 32 0 T / 00 3 D / 06 1 S / 01 REVISED TOTALS = 15 ROOMS and 54 PAX (47 + 7) > BJS updated Hotel Usage Chart and Bible accordingly. > As these numbers are now REVISED and GUARANTEED, please review and proceed accordingly. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/22/04: > BJS faxed and mailed Revised Final INV #3812, $2,912.50 as well as statement. Bal due on account = $9,066.50. 3/23/04: > BJS emailed Hotel Info and Festival Schedule. Also said that we must receive the balance due no later than Monday, 3/29/04, in order to guarantee delivery of her FI packet. 3/26/04: > Rec'd check #104, $9,066.50. > ACCOUNT IS PIF.
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