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Torrington, CT, CT
Totonto, CT
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OR
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/13/04: > DSC met with client on 9/8/04 - wants to go to NYC > Drama may be going with Melissa, the numbers given here reflect Drama going with Melissa. Charles Wax is the drama teacher and he did not meet with DSC on the 8th. > Melissa has requested separate billing for the two groups and DSC told her it would be her responsibility to give CCIS correct numbers of both groups so we would know how to bill each of them. At thios point Orchestra has 25 students and 3 adults and Drama has 25 students and 2 adults. This is obviously subject to change!!!! > Melissa would like a clinic at Julliard or with a member of the New York Philharmonic Sysmphony. (Melissa said the clinic last year in Boston was awesome and her kids were really pumped! She would like another good clinician like Charles Peltz for the group this year) > If a clinic is done at Julliard for the Orchestra, it would be good to try and see if one could be done there for the drama students as well. > Would like Behiond the Scenes B'way for both groups. Orchestra to focus on the music and Drama - well---The whole musical B'way show stuff! > B'way show - maybe 2 - choices will be forthcoming > Orchestra may go to a Symphony if the New York Philharmonic is there that weekend and the Drama group might go to another show. Melissa will check and see if the Drama group would be willing to go to a Symphony to keep things as together as possible! > Julliard tour, if available for both Drama and Orchestra > Circle Line Tour > Empire State Bldg. > Radio City Tour > Bus quotes - Martz and 2 others > Budget - $500 All Inclusive __X__BJS__X__ 10/6/04: > BJS completed IOG and made attachments in system. > MPB has secured PrimeSuites as the hotel. > BJS prepared quote - will complete PTP once we receive the remaining charter quotes. 10/6/04: > BJS entered final charter quotes and then completed PTP. > MPB, please process per CCIS SOP. > This is a DSC Client. > BJS printed PPBCC to Dell in VA office. > DSC to p-up and deliver this afternoon - her mtg is scheduled for 5PM. No need for cover letter. _X__ MPB __10/06__ 10/7/04: > Per DSC mtg with Client on 10/6/04 - > Will depart Saturday night after Broadway Show - BJS updated Bible Screen > MPB, please alert hotel to this change and update the hotel's attachment - see IOG for check-out & departure times, etc. > Also made some changes in the meals and attractions.. BJS updated the attachments. HMS can confirm once we get the go to Contract. > BJS updated Rates on Bible screen. > BJS completed PTP Rev1 and emailed to DSC for forwarding to client. __X__ MPB __10/19__ 12/1/04: > Per DSC, sounds like they are ready for the K, but needs to confirm this with the client. > Martz is their charter choice & BJS called Megumi to secure K. 12/7/04: > Per DSC mtg with client on 12/6/04, Ready for K. > Friday night Orchestra will go to NY Phil concert while Drama will go to Broadway Show on Friday. The entire group will all go to a show on Saturday PM. > BJS and DSC set deadlines and DSC will share with Client. > K, Deposit and First Payment will all be due on 01/7/05 - BJS agreed to make this a flat $200 pp and no charge for bus at this time. It will be charged in its entirety on the Final Inv. 12/8/04: > Per DSC, client neglected to tell her that the dates have to change. > BJS entered new dates on Bible and MPB is already checking hotel for availability. > BJS will need to check the other inclusions - other than the dates, every thing stays the same. 12/16/04: > MPB was able to secure the Hilton Hotel Hasbrouck Heights over the group's new dates. > BJS worked up revised rates. 12/17/04: > BJS emailed revised rates to Client and DSC. > BJS asked for confirmation and acceptance via email reply. > BJS signed K with Martz for the new dates. > BJS will proceed with Contract once we get the go ahead from the Cleint. > BJS updated rates on Bible Screen. > MPB will update hotel attachment on Monday to the Hasbrouck Heights and add update B-fast attachment as well. (Unless we get a better deal from another hotel in the interim although we feel this is unlikely.) > BJS updated Meal & Attraction Dates as well as IOG dates. ____ MPB ____ 1/4/05: > MPB, please see / sign off on note from 12/17/05 - as this is at the contract stage, please make reservations for meals, etc. as needed. Please review IOG and attachments to make certain they jive! > BJS completed Contract as well as Deposit / First Payment INV #3970, $11,000.00 due with K and Show Selection Sheet on 1/28/05. > MPB - There is only one Invoice for this group as the intial payment is a combined Deposit / 50% of the Balance Payment; however, printed this INV twice in VA - throw away the first one, for I neglected to list it as Deposit / First Payment in the DESCRIPTION category. > Please process per CCIS SOP and either you or Debbie can deliver to the front office at Chickahominy MS this afternoon (the direector's office is at the MS rather than Atlee HS). Work this out with DSC . . . > DSC Client > QUAD Room List > Include B-way show info as well as Broadway Show Selection Sheet. > NO CCIF Req'd as we are doing their transportation. > BJS emailed IOG, PTP Rev2, Contract and Cover Letter to MPB & DSC. > Thanks! __X__ MPB __X__ 1/21/05: > Rec'd K via mail. > bJS signed and returned copy to Cleint via mail. > Deposit check was not yet received. > MPB & HMS, as this is now UNDER CONTRACT, please review and proceed as needed - with caution - since we do not yet have any deposit. Thanks! _X___ MPB _1/21___ ____ HMS ____ 1/31/05: > Rec'd check #315 ($5,500.00) fro Orchestra Boosters and check #3270 ($5,000.00) from Atlee HS (Drama). > Balance due on Deposit / First Payment INV #3970 = $500.00. > As the majority of the funds currently due are in house, please proceed as needed. Final Count and Room List are due: 02/11/05. > HMS, when the time comes, check with DSC on Broadway Show and Concert. I believe the Orchestra will eb doing one show and one concert while ther drama portion of the group will be doing 2 shows. DSC will need to get the exact numbers for each so you can order tickets accordingly. > Thanks! __X__ MPB __2/7__ ____ HMS ____ 2/11/05 > Rec'd FPGF, RL & HIF via fax. > Total pax = 48 (42 + 6) > Rms / Pax 6 Q / 24 6 T / 18 3 D / 06 0 S / 00 TOTALS = 15 ROOMS and 48 PAX (42 + 6) > BJS updated Bible and IOG accordingly. > MPB & HMS, as these numbers are now GUARANTEED, please proceed as needed. ____ HMS ____ __X__ MPB __2/28__ 2/14/05: > Per DSC, if they cannot get the Phantom for the entire group, second choice is Wicked, and third chocie is Rent. > DSC will check with Client on show choice for the night the Drama kids are going to a second show and how many they need for that show versus the NY Philharmonic concert for the Orchestra Students. ____ HMS ____ 2/14/05: > Per DSC, Drama = 27 PAX and Orchestra = 21 PAX. > Try Phantom Saturday night for Drama Only Portion (27 pax). ____ HMS ____ 2/15/05: > In order to accommodate Show Selections / NY Phil Concert / Cruise, etc., BJS revised the IOG in an attempt to get most everything scheduled. > BJS updated IOG and Attachments accordingly. > HMS & MPB, please review and confirm as needed. Thanks! ____ HMS ____ __X__ MPB __2/28__ 2/21/05: > BJS mailed Final Payment INV #3996, $15,188.00 as well as Statement showing totoal due on account as $15,688.00 Due 02/28/05. > BJS gave only one comp as group was below minimum number of pax. 2/28/05: > Per DSC, rec'd name of the chaperone to go in Melissa's room (she was formerly known only as chaperone). > Moved the Chaperone in Charles Wax's room, so it becomes and single. > The name of that chaperone is Mrs. Buhse (Administrator) and she is now in a single. > The total number of pax remains at 48 (42 + 6); however, they room list has changed. BJS marked changes on Room List and then faxed to MPB. > Rms / Pax 6 Q / 24 6 T / 18 2 D / 04 2 S / 02 TOTALS = 16 ROOMS and 48 PAX (42 + 6). > MPB, as the total number of rooms increased to 16, please proceed as needed. Thanks! __X__ MPB __3/1__ 3/2/05: > In order to accommodate the group's lunch at HRCafe at 1:30 PM, we had to flip-flop the Empire State and HRC. > Lunch will now be at 1:30 and the Empire State will be at 12 noon. > BJS updated the IOG and Empire State attachment. > MPB will update the HRC attachment. > BJS spoke with Tashna at Empire State and that is no problem. 4/4/05: > BJS emailed FI to Client as well as DSC & MPB.
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