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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Virginia Beach, VA
Waldorf, MD
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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X, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/9/99: > Jill Morris (William Byrd HS) called. She will be handling the trip this year for Jill Harris. Jill Harris is currently on leave from Northside due to medical reasons. > MWL completed PGIF and then forwarded on to DSC. __X___ MPM __X___ 8/20/99: > DSC spoke with Jill re: dates. go with April 6-8,2000. They also discussed the presentations at F.I.T. She was uncertain as to what they were looking for. She'll check with Jill Harris to see what she thinks and get back to DSC. > Show choice needs to be in the $50 range, would like The Lion King, but needs to be in the $50 area. She is open to suggestions. __X___ MPM __X___ 9/20/99: > BJS completed IOG & Bible. > Hotel preference is the Embassy Suites - Meadowlands. > Charter company preference is Linkous, go ahead and ask for quotes from H&R, Abbott & National as well - (1-55). > Talk to F.I.T. and see what type of presentation &/or Tour they may have available. We'll share this information with the Client and they can decide if it is what they are looking for. > At this time, we will just put in a $50 Broadway Show Credit. No reason to place any orders until we know we have the trip. > Last year they did the Statue of Liberty with the Ellis Island Ferry. They requested the same in their specs; however, in order to include the NBC Studios Tour, I had to use the Seaport Liberty. Check with NBC, if they are completely sold out over this group's dates, we'll go back to the Ferry & actual Statue. > DSC to meet with Client on 9/29/99 at 11:30 am. She'll p-up PTP on Mnday, 9/27/99 in the late afternoon. _X___ MPM __X___ 9/26/99: > BJS completed PTP, MWL to process for delivery. > Faxed copy to DSC. > Changed HRCafe Dinner to Suzie's since we had no confirmation from Jesse. > DSC to present to Client on Wed. 9/29. > Please review as needed. __X___ MWL __X___ __X___ MPM __X___ 9/29/99: > Received RFP from William Byrd HS for Roanoke County Fashion trip. > DSC presented PTP this morning! > Who knows! We should probably revise our Proposal. We'll see what DSC has to say. 10/1/99: > Per DSC mtg with Client on 9/29 & 9/30 > Add 1 Security Guard at Hotel 11pm - 6am. > Needs charter quotes for 47-passenger. Do not use Abbott. > Play choices: 1st - Beauty & the Beast, 2nd - Ragtime. > Change Suzie's to Hard Rock Café. > Change maximum numbers to 47 (42 + 5). > Will depart from Northside HS. > Needs Revision ASAP. > BJS would like to forward Revision I NLT 10/7/99. __X__ MPM __X__ 10/6/99: > BJS completed PTP Revision I. > Faxed to DSC. > Marcey will fax & standard mail to Client on 10/7/99. __X__ MWL __X__ 10/11/99: > Per DSC re: PTP Revision I. > Client wants us to secure coach (47) from National. > Needs us to check-out the Hampton Inn in order to possibly bring cost down. Try both the Hampton Inn Meadowlands (across the street from the Courtyard Marriott & Embassy Suites) and the Hampton Inn Ridgefield where they stayed last year. > May also delete the NBC Studio Tour and replace with shopping time and lunch on own. Client will advise. __X__ MPM __X__ 10/15/99: > BJS completed & faxed Revision II to Client. Hotel change & deleted NBC Studio Tour. > MWL to mail hard copy on Monday, 10/18/99. > BJS faxed copy to DSC. __X__ MWL __X__ 10/19/99: > DSC spoke with Client, ready for Contract, based on most recent Revision. > Contract to be mailed NLT 10/25/99. > As this is going to Contract, please confirm all as needed. __X__ SMP __X__ 10/31/99: > BJS completed Contract Notebook. > MWL to precess & mail per SOP, 2-day, USPS ($3.20) on Monday, 11/1/99. > Contract and Deposit are due: 11/19/99. __X__ MWL __X__ __X__ MPM __X__ 11/4/99: > Jill is planning to up the required initial deposit from her students to $130 rather than our $50. > May be a few days late getting the January 7 payment to us, wanted to change deadlines & I told her the official deadlines have to remain as printed in the contract. She understood. She'll get it to us ASAP. 11/22/99: > DSC spoke with Client, numbers are running behind expected total; therefore, we discussed a number of options to help keep budget in line. > DSC shared with client, these included dropping Hotel Security, dropping one comp. > Client has decided that they need four (4) comps. DSC to share price b-down based on various occupancy types for these 4 comps. > Delete Hotel Security. __X__ MPM __X__ 12/6/99: > BJS prepared INV# 2513, $5,948.48 Due: 1/7/00. > MWL processed & mailed 12/7/99. 12/8/99 > Recv'd Contract and Deposit by check# 14118. 12/9/99: > Per DSC conv with Client - order 36 show tickets. Group = 36 total pax (32 + 4). __X__ MPM __X__ 1/4/00: > MWL mailed FPGF Reminder Letter today. 1/4/00: > Jill LM re: needs revised Invoice for payment due 1/7/00. > Total pax = 36 (32 + 4) Group includes 4 comps (Double). > BJS printed revised rates as DSC presented in late November. > In order to eliminate the confusion, both Jill's and mine, I created Revised Invoices for both the Deposit and 1st Payment. Inv. #2472 was revised to reflect the actual amount paid ($3,200). Invoice #2513 was revised to reflect 36 Total Pax and revised package rates. > BJS faxed revised Invoices and a Statement to Jill's attention at William Byrd HS. > MWL, please process as needed (especially revised invoices). No reason to mail the revised invoices or statement since I have already faxed it. Thanks! __X__ MWL __X__ 1/13/00 > Recv'd check#14333 , $4710.98, First Payment, PIF. 2/3/00 > Recv'd FPGF, Rooming List and Hotel Info Form today. > Total Pax = 36 (25 + 11) > Rms / Pax 08 Q / 32 00 T / 00 02 D / 04 00 S / 00 TOTALS = 10 Rooms & 36 Pax. > BJS revised Bible & IOG accordingly, based on FPGF numbers. > As these numbers are now guaranteed, please review, order & confirm as needed. Thanks! __X__ MPM __X__ (Also see note from 11/22 re: deleting Hotel Security) 2/9/00: > BJS prepared & mailed Statement & INV #2602, $4,710.97. Due: 2/21/00. > MWL, please complete processing per SOP. __X__ MWL __X__ 2/22/00 > Recv'd check# 14692, $4710.97, Final Payment, Invoice #2602 PIF. 3/17/00 > Recv'd signed Receipt Form (1) from DSC via fax. 3/21/00: > Jill called, Mrs. Babb parent has had emergency Back Surgery and will not be able to go on the trip. Per our contract, today is the last day to make a cancellation. They will be charged a 30% Cancellation Fee as well as for anything we cannot recover. > BJS to issue refund check once MPM & SMP have advised as to what we cannot recover. Remember, we have already sent them their Meal / Attraction Credit Check! > Total Pax = 35 (25 + 10) > BJS revised Bible & IOG based on this new number. ____ SMP ____ ____ MPM ____ 3/22/00: > BJS called Jill to check on departure location. Per past years, it will be Northside HS. > Jill also made mention of the fact that a sister of one of the students may be able to take the place of Mrs. Babb, the parent who had to cancel on 3/21/00 due to back surgery. > She will have a definite answer by Friday. Jill seems to think she will be going. > MPM, please hold off on guaranteeing anything further until we hear from Jill on Friday, 3/24. See me if any questions. On 3/21 I changed the Bible and IOG to show 35, but it may go back to 36. Regardless, she will be responsible for whatever we cannot recover as well as the 30% cancellation fee. I will not process any type of refund until this all settles out. > Complete Final Itinerary Packet was FedEx'd (SON) this afternoon to Client's attention at William Byrd HS. > Please process to all vendors, etc. as needed. Thanks! ____ MPM ____ ____ SMP ____ ____ MWL ____ 3/24/00: > Jill called. > She has found a replacement for the 36th passenger; therefore, the actual total will be 36 (26 + 10). > I informed her that the check she has for the Empire State building is for 35 pax; therefore, she would need to pay out of pocket for 36th. She is fine with that. > BJS revised IOG & BIBLE once again. ____ MPM ____ ____ SMP ____ 3/24/00: > Rece'd Receipt Form today via fax.
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