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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
11/1/04: > Rec'd Application and Check #6517, $75.00 Application Fee. > FOE NY 2 > 4D/3N Package > Arriving Thursday and Departing Sunday. > BJS added to Hotel Room Usage Chart. > BSJ sent on to DSC to see if they wanted any additional attractions - she had spoken with Leroy one day while in the office. > Contract to be based on Standard 4D/3N Package. We will do addendum if they decide on any extras. > They are doing their own transportation. > Rating ONLY > Concert Choir (30 singers) > Total Pax = 34 (30 + 4) > BJS added to Status Schedule and created Bible. 11/11/04: > BJS completed CN as well as Application Fee iNV #3935, $75.00 - PIF, check #6517. > Also included Deposit INV #3936, $1,700.00 due with K on 12/1/04 as well as 50% Payment INV #3937, $6,533.00 due 01/28/05. > MPB, please process per FOE NY SOP. > QUAD ROOM LIST > CCIF. > Broadway Show Information Sheets as well as Show Selection Form. > Mial via USPS standard mail on Friday. > BJS printed Invoices to VA as well as Contract Cover Letter. > This is probably not a DSC client. If he decides to do extras, I will send him on to her . . . > Thanks! > Opps, I think I printed the K in VA as well as PA - Sorry! _X___ MPB __11/12/04__ 12/1/04: > Leroy called & LVM - numbers seem to be a bit lower than projected. 12/1/04: > BJS spoke with Leroy - assured him to pay as he could and we would never expect him to pay for more than he actually guarantees on RL & FPGF. 12/9/04: > BJS returned LeRoy's call re: Contract and Payments - LM. 1/18/05: > BJS called for LeRoy to see where this stood. > Check and K was mailed late last week. > 22 total pax is what he has going at this point. > BJS discussed option of another festival since FOE has no other participants that particular weekend. > He wants to stay in the New Yorker regardless of festival. > Is fine with whatever we can work out and if we can save him some $ - great. 1/20/05: > Still no check or contract . . . It was mailed either late last week or earlier this week. > BJS reviewed options and Music Festivals came the closest to what we could offer for the same money. > Group will remain at The New Yorker and rates for students are unchanged - rates for adults are less due to a $40 discount on Music Festivals Adult FO rates. > BJS prepared list of inclusiosn as well as IOG and sent via fax wioth cover letter to LeRoy. > MPB to fax partially compoleted Music Festivals application later this afternoon. 1/21/05: > MPB rec'd LeRoy's Music Festivals Applicatrion via fax. > Still no Contract or Deposit. > BJS called to see if he could fax a copy of the K - LM with front office. Asked him to call NLT lunch time if possible. Gave office nad cell number. 1/25/05: > Contract, Broadway Show Selection Sheet and Deposit check #85969 ($1,700.00) were rec'd by MPB in the VA Office. > BJS rec'd copies via fax and MPB is mailing check to my attention in PA. > BJS updated Bible screen to reflect LeRoy's new numbers 22 (18 + 4). > Broadway Show Choices = Lion King, Wicked & Blue Man Group. > BJS signed & mailed copy of Contract along with REVISED Contract Inclusions, as presented in fax to LeRoy on 01/20/05. > MPB, as group is now UNDER CONTRACT, please proceed as needed. Thanks! __X__ MPB __1/27/__ 2/1/05: > Leroy called and has some issues with Transportation as the County will not allow him to use funds from a certain account as he has done in years past. > May need to move to NJ if we can help. > BJS said MPB would check with AmeriSuites and see what they could offer and then get answers to him via email. 2/2/05: > AmeriSuites has sufficient King Suites, but no DDs. > Rate - $119 + 14% and includes B-fast. > BJS ran numbers and emailed to LeRoy. Told hmi we need his decision ASAP so we can cncel K with The New Yorker if necessary. 2/4/05: > Per LeRoy, he wants to stay at The New Yorker so BJS advsied MPB to inform the AmeriSuites to release the tentative hold on the king suites they had for him. > BJS updated rates on Bible Screen (the student rates are unchanged; however, the adults are now paying a lower rate). 2/14/05: > BJS mailed REVISED INV #3937, $3,938.92 based on acutal numbers planned thus far as well as lower adult package rates. Invoice was due on 01/28/05. > BJS sent email to alert LeRoy that is was on its way. 2/14/05: > Rec'd FPGF & RL via fax. > BJS sent email reminding Leroy to fax his HIF & Charter Co Info Form on 2/15/05. > Total Pax = 19 (15 + 4) > Rms / Pax 4 Q / 16 1 T / 03 0 D / 00 0 S / 00 TOTALS = 5 ROOMS and 19 PAX (15 + 4) > BJS updated Bible and IOG accordingly. > As these numbers are GUARANTEED, please proceed as needed. Thanks! ____ HMS ____ __X_ MPB _2/17 2/14&15/05: > BJS sent email to see if Saturday or Thursday would work as Broadway Show night since Friday is Sold Out. > Per Leroy, Thursday would be preferred. > BJS responded great and said that we would place show order accordingly. > BJS updated IOG accordingly. > BJS updated Broadway Show attachment to reflect the Thursday night option. ____ HMS ____ 2/16/05: > Rec'd CCIF & HIF via fax. > Does NOT need us to book his driver's room - he is doing it himself somewhere in NJ as he can't afford the New Yorker. > BJS faxed copies to MPB. 2/23/05: > BJS sent the following email to LeRoy, then faxed and mailed Invoices and his Statement. > Total due on account = $6,221.00 LeRoy: > I received word from our group sales box office in New York that unfortunately all three of your show choices are either sold out or significantly over your budget for Thursday, Friday & Saturday nights. Based on what she could tell from her office, she suggested other possibilities including Chitty-Chitty Bang Bang, Beauty And The Beast, All Shook Up, Little Women, Mama Mia, Sweet Charity, or Chicago. She could not guarantee availability, but based on the size of your group and what she can tell from her office, it appears as if chances are quite good. I would appreciate your providing me with two or three alternative choices at your earliest convenience. > As for the Balance Due on your account = $6,221.00. I will fax your two invoices as well as a Statement later this afternoon. Do not hesitate to contact me if you have any questions or concerns. 4/11/05: > Rec'd check #6753, $3,426.34 - ONV #3937 - PIF. > Balance due on account = $2,794.66. > BJS faxed and mailed statement to Le Roy. 4/18/05: > BJS emailed FI to Leroy, then sent packet via FX 2-day, included sinch sack!
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