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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
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Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
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Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Woburn, MA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
3/16/05: > BJS had spoken with Renee back in the early fall and then gave info to DSC to follow-up. > Debbie had met with Renee in the fall, but nothing ever came of it. > Renee is now ready to proceed and called DSC - heard her VM msg stating that she would be out until next week and to call the main office in PA or VA. > Renee called and spoke with Martha. > Martha completed at PGIF and then faxed info to BJS. > BJS called Renee and discussed many possibilities. > Wants all-inclusive and her budget, nt including transportation, is +/- $400 per person. > Newport News to Albany, GA = 687 Miles (12 hrs non-stop) > Albany, GA to Orlando, FL = 300 miles (6 hrs non-stop) > Orlando to Nnews - 760 miles (14 hrs non-stop) > Concert in Albany, GA at 7PM on 07/7/05. > She is doing her own transportation. > Wants to depart very early on Wed 07/06/05 in order to get to hotel in time for check-in at 4PM. > Wednesday night dinner and activities are on own (cleint is working with Rhema International Ministries). > Needs CCIS to secure hotel in Albany, GA for Wednesday & Thursday night. > Needs hotel in GA to include b-fast. > Wednesday lunch will be $5 MC en route. > Wednesday Dinner and Lunch & Dinner on Thursday will be handled by church. > Thursday's activities, rehearsal and concert are handled by church. > Wanted to leave for Orlando after concert, departing Albany around 9:30PM, but that would get them into Orlando at 3:30 AM, so we decided it best to stay the night in GA and depart for Orlando early Friday AM (but BJS later discussed with HMS and decided that getting to Orlando and then sleeping until mid to late morning might not be so bad). > Wants MMDays Performance Package and would also like to go to Islands of Adventure. > Meals in Parks with Meal Coupons. > BJS ran some preliminary numbers and it does not appear at if she can afford MMDays 3-day Package as well as a day at Universal. > BJS email MPB to check with her MMDays contact an see if they will sell a 2-day MMDays package. > If the will, they may be able to afford 1 day at Islands of Adventure and a 2-day MMDays Package. > BJS prepared IOG, but it will definitely need some revising in order to make the trip meet their budget. > BJS emailed Martha and asked her to have Jo Bailey hold suites for arrival on Thursday (7/7/05) and check out on Monday (7/11/05). This would be a 4 night stay in Orlando. In reality, it will probably be a 3-night stay, but better to have them on hold and be able to release them, than to need them and not be able to get them. 3/17/05 > NOTE: MMD does not offer 2-day passes, only 3 day. 3/18/05: > BJS worked 4 different IOGs and corresponding rates from $359 to $499 in order to give her some idea of where things were running. > BJS called Renee and spoke to her briefly about the IOGs. She wasn;t free to discuss at length during her day job! > BJS emailed IOGs and rates to her home email: neenee1@cox.net. > She will review this weekend and get back to me with any questions and on how she wants to proceed on Monday so I can get a full blown PTP to her in time for the parent meeting next week. 3/22/05: > BJS called Renee and LVM - please call as we need to get this settled so I can have something to her before leaving office for VA on Thursday at noon. 3/24/05: > Renee called just prior to BJS' departure for VA! > Wants to basically do Option #4; however, rather than Planet Hollywwod, wants to do Pirate's Dinner Adventure. > BJS said he would complete official PTP and email to her attention on Monday. 3/28/05: > BJS updated IOG and Bible accordingly. > BJS updated attachments. > MPB requested hotel contracts accordningly. > BJS completed revised rates. > BJS completed PTP and emailed to Renee. 3/29/05: > Rec'd email from Renee, they will go over PTP and then call with direction on how to proceed. > BJS will make follow-up call on 3/31/05 INW. 3/30/05: > BJS called Renee, she believes she is ready for a Contract, but wants to review PTP one more time this evening and will then call tomorrow so we can discuss deadlines, etc. FYI - We are Soul Direction, Inc. The official name of the group is: Soul Direction Community Youth Choir. Our website is www.SoulDirection.org and my email is sdcycadmin@cox.net 3/31/05: > Renee called and spoke with BJS. > Ready for Contract, but want to add an additional night at the Homewood Suites LBV as well as lunch and dinner en route on Monday. > BJS updated IOG and Bible accordingly - they now have 5 total hotel nights, 2 in Albany, GA and 3 in Orlando. > BJS updated attachments accordingly, with the exception of the Homewood Suites LBV attachment as MPB will need to do this and confirm availability. > BJS and Renee discussed deadlines and agreed on the following, Contract and $50 pp deposit due 4/25/05 50% Payment due along with CCIF, FPGF, RL & HIF on 05/16/05 Balance due 6/6/05. > BJS to prepare K and then MPB will process and mail 2-day USPS. > MPB - their festival co is Universal's Lights, Camera, Music. Please secure the required application materials from Universal and make notes as needed in festival co attachment. > As this is going to K, please review and confirm as needed - Thanks! ____ HMS ____ __X__ MPB __4/4__ 3/31/05: > BJS sent email to Renee regarding the fact the Homewood Suites LBV is sold out on the 3rd night and we are looking for a replacement property. > Hope to make decision by Friday afternoon . . . 4/4/05: > BJS completed PTP Rev1 based on Hampton Inn LBV for 3 nights. > BJS updatede rates & IOG as well. > MPB will need to updated hotel attachments as well as B-fast attachments. > BJS emailed PTP Rev1 and IOG to Client as well as MPB. > BJS completed Contract including Deposit INV #4030, $5,500.00 due with K on 4/25/05. > Also included 50% Payment INV #4031, $22, 775.00 due - 05/16/05. > BJS faxed Invoices to MPB so she can run on letter head for inclusion in CN. > MPB, please process per CCIS SOP and mail NLT tomorrow afternoon via USPS 2-day mail. > Quad Room List. > This is NOT a Debbie client. > They need a Charter Company Info Form as they are doing their own coaches. > They need Universal Orlando! Lights, Camera Music Application Materials, partially completed with directions to return to your attention ASAP. > BJS emailed MPB Contract as well as Contract Packet Cover Letter. A previous email from earlier today included the PTP Rev1 as well as the updated IOG. > As this is going to K, please review and proceed as needed. Thanks! __X__ HMS __X__ _X___ MPB __4/4__ 4/27/05: > BJS returned Renee's call. > All is in order - they are waiting for corporation information from the state of VA so they can open a checking account in the name of the corporation. > Wants to consider an 11:30PM departure on Wednesday night, eliminating one of the two hotel nights in Albany. Needs to see how rates would be adjusted . . . > BJS prepared IOG and Rates, then emailed to Renee for her decision. Made no changes in attachments, etc. until we have their final decision. Expressed to Renee our need for their final decision later this week. BJS will make follow-up call on Friday INW. 4/28/05: > Renee confirmed receipt of email and asked that we speak later today. > BJS returned Renee's call - she was hoping for more of a savings. > BJS expalined that in reality it was nting more than the deletion of one night at the hotel. The meals from Wednesday were shifted to Thursday, etc. so there was only $20 movement in the Quad Rate. Obviously, the lower occupancy rates realized a more signifigant savings. > She is checking with her charter co to see how they are going to adjust her rate based on the Wednesday night departure and traveling through the night. She will then weigh that against the savings and make her decision on how to proceed. 5/2/05: > Still waiting for answers from bus company - hopes to have their decision today. 5/5/05: > Per Renee, she is going to call charter co again as they have yet to return her call. > She has mailed the $5,500.00 deposit check to my attention in our NE office. > AS soon as she has a decision form the Charter Co., she will let me know so we can adjust the CIA and rates if needed. 5/9/05: > Rec'd Deposit Check, #091, $5,500.00. > Renee also LVM - she is expecting between 83 & 88 total pax. Was wndering how this would effect PP Package rates. BJS LVM for Renee, explaining that we would make final determination on 05/16/05 upon receipt of her FPGF & RL; however, I would not change her rates, may delete one of the comps and the CCIS souvenir. 5/18/05: > BJS spoke with Renee. > She just received word from Rhema Ministries that their performance in Albany GA has been canceled. > They need to delete that portion of their trip. > BJS revised IOG, Bible and attachments as able. > MPB, please cancel hotel contract for the Wingate Inn in Albany, then delete hotel attachment. BJS deleted the Wingate's b-fast attachment. > BJS to revise rates and email with updated IOG to client this afternoon. __X__ MPB __5/18__ 5/18/05: > BJS revised rates and then completed PTP rev 3 as well as inv and contract addendum. Emailed and mailed to client. 6/4/05: > Spoke with Renee. > Having trouble getting financial commitments from a large portion of the group. May be closer to 55 total pax rather than 85. > BJS explained that we had to release unneeded rooms at the Hampton Inn LBV on Wednesday, 06/08/05. > We will talk again at the first of the week and proceed as she feels comfortable. BJS suggested that she get at least some sort of a deposit from those who want to go by 06/8/05. We will see . . . > BJS suggested deleting the PDA on Friday and replacing it with dinner and shopping on own at Downtown Disney. Renee liked the suggestion and we will make final decision when we talk next week. This would save $30 per person . . . 6/8/05: > Per Renee, she faxed them yesterday afternoon; however, we never rec'd them! > She needs 21 Total Rooms, one of which is for her Driver. She does not want a complete single package for the driver, just the room. BJS told her to fax the completed CCIF as well as her HIF, FPGF & RL. She will do so this evening. > Eliminate the Pirates Dinner Theatre, deducting $30 from the per person package rates. They will stay a bit longer at Wet n Wild and after hotel check in go to Downtown Disney for Dinner & Shopping (on own). > BJS revised IOG, updated attachments as well as bible. > BJS emailed revised rates and IOG to Renee. 6/8/05: > BJS sent email at 11PM - still no forms via fax! 6/9/05: > BJS called cell and LVM - still no forms - I must have them today - provided her with PA fax number to make sure she has straight. 6/10/05: > Finally rec'd forms. > Total Pax = 63 (44 + 19) > There are 4 additional folks buying and Albany Olnly Package with $20 worth of Meal Credits. 6/24/05: > BJS emailed FI to Renee. > Packet to mail on Monday. 6/27/05: > Rec'd nice email from Renee thanking us for all of our hard work and patience. > BJS called and got delivery address for FedEx box (8 Bethune Drive, Newport News, VA 23606). > BJS mailed FI packet via FX 2-day for Wednesday arrival, no signature required.
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