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Toronto, Ontario, CA,
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Totonto, CT
Townsend, TN
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Washington, DC, DC
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Williamsburg, OH
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Wilmington, DE
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/22/99: > DSC spoke with Client. > Trip to Roxbury HS Choir Festival. > Meals en route via $5 Meal Credits. > B-fast at hotel. > Meal credits for lunch & dinner at Festival site on Saturday. > One night, Friday, in Roxbury area hotel. > Needs 2-47's; however, as group is projected at 60, lets get a quote for one 55 as well, in the event the groups can be pared down to 55, or remainder can drive on own. > Get quotes from Tourtime, Newton & James River - not National. > BJS to complete IOG & Bible. __X___ MWL __X___ __X___ MPM ___X__ 10/7/99: > Per DSC, PTP mtg set for 10/15 @ 3pm. 10/13/99: > BJS completed IOG & updated Bible. > DSC has mtg with Client on 10/15; therefore, time is of the essence! > Needs 3 charter quotes - get from Tourtime, Newton & James River. Needs 2-47's; however, as group is projected at 60, get a quote for a 55 as well in the event they drop to 55 or less. > Hotel - check availability and get quotes from the Hampton Inn - Parsippany, NJ (973-263-0095) and the Embassy Suites - Parsippany, NJ (973-334-1440). We would need approximately 18 - 20 Double Doubles. When speaking with Embassy, see if we can put as many as 5 or 6 students per suite. Remember to ask for net (non-commissionable) rates! __X__ SMP __X__ 10/15/99: > BJS completed PTP. DSC presenting to Robin this afternoon. 10/15/99: > Per DSC mtg with Client, wants 1-55 from Newton. SMP, please secure. > Ready for Contract! > As this is going to contract, please review and confirm all as need. > BJS planning to complete and mail Contract Notebook NLT 10/25/99. __X__ SMP __X__ __X__ MWL __X__ 11/12/99: > BJS completed Contract Packet. > MWL, please process and mail per SOP NLT 11/12/99. I am also working on her day trip contracts. Check with me before mailing, if they are done, we will include them in the same packet. Thanks! > Contract & Deposit due: 12/10/99. __X__ MWL __X__ 11/30/99 > Recv'd check #2035, $3240.38, partial---Balance Due $164.81 12/13/99 > Mailed FPGF reminder today. 1/10/00 > LM for Robin re: her FPGF. > MWL forgot to fax a Reminder. Oops. 1/11/00 > Recv'd FPGF, Rooming List, and Hotel Info Form today, via fax. > Total Pax = 78 (53 + 25) NOTE: This is 23 more than expected! Please review and confirm as needed. > BJS spoke with Robin to see if she was expecting a second coach, as we are only contracted for 1-55. She said no, that the parents were going to be responsible for their own transportation. > BJS also informed her that we had just 18 rooms under contract and that as she needed 25, we'd keep her posted as to whether or not the hotel can accommodate. If not, she is aware that the overflow may need to be placed in another property nearby. > Rms / Pax 12 Q / 48 06 T / 18 05 D / 10 02 S / 02 Totals = 25 Rooms & 78 Pax. > MPM, please advise as to hotel situation ASAP. BJS to complete final invoice (due: 1/25) once we are certain of hotel situation. Thanks! __X__ MPM __X__ 1/11/00: > 25 rooms A-okay per MPM 1/26/00: > BJS prepared Statement & INV # 2567, $4,339.81 Due - 1/25/00. > BJS faxed & mailed to Client. > BJS reduced package rates by $20 pp at client's request as she has decided not to include the $20 worth of meal credits. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/1/00: > Robin Moore called. > Needs to add 4 more students to the package. This brings her total to 82 (57 + 25) > MPM, please make certain we can add this room at the hotel. Please advise ASAP! > BJS to bill via a separate invoice for these 4 last minute additions. > BJS marked on Room List (in paranthesis). > New Totals = Rms / Pax 13 Q / 52 06 T / 18 05 D / 10 02 S / 02 TOTAL = 26 Rooms & 82 pax. > BJS revised Bible & IOG accordingly. __X__ MPM __X__ 2/1/00: > BJS prepared, faxed & mailed Statement & Inv #2580 to Robin. This if for the 4 late adds. > MWL, please complete processing per SOP. __X__ MWL __X__ 2/1/00: > Added 1 more room - total now 26 rms. ___X____BJS___X_____ 2/16/00 > Recv'd check #1132, $4700.62. Final Payment. 3/2/00: > BJS was completing FI, but needed Performance Times, etc. from Robin Moore. > BJS called school & LM. 3/3/00: > Rec'd Performance Time fax from Robin. 3/3/00: > BJS completed Final Itinerary & Receipt Form. > MWL & SMP, please process per SOP. > Please forward to all involved parties per SOP. > DSC is planning to pick-up and deliver sometime on Monday, 3/6/00. ____ MWL ____ ____ SMP ____ ____ MPM ____
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