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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Bel Air / Orlando: 925 Miles = 17 hrs non-stop 8/17/05: > BJS spoke with Tony. > Universal Stars program with Marching Band, Concert Band and Jazz if possible. (+/- 150 band students) > Choir will most likely be Concert Choir and Two Small Ensembles which would split a 20-minute performance slot if > Charter Quotes (Dillons, Eyre, Krapf) 8/19/05: > BJS emailed Tony IOG and asked that he review so I can proceed with his charter quotes & PTP, etc.. 8/23/05: > Tony called - needs to share IOG with Dept Head and then will be back with me early next week. 9/1/05: > BJS called Tony - LM, also sent email to see where things stand. 9/1/05: > Tony called - choir director liked IOG and it is now at the Administration for approval. > Tony is ready for full blown PTP. > BJS told him he would proceed and have something to him next week. 9/9/05: > BJS emailed and mailed complete PTP. > Will follow-up early next week to see how we are to proceed. 10/11/05: > BJS sent email to Tony - getting concerned about coaches, etc. so he needs to make some decisions ASAP. 10/12/05: > Tony replied that he is getting frustrated and may not go anywhere! > BJS replied encouraging him to go somewhere, even if we need to chage destinations - we are happy to do this in order to make it work. 10/20/05: > BJS called Tony & LM for call back. 10/20/05: > Per Tony, Principal has OK'd trip. > He is still wishy washy, 10/25/05: > 250 Max at this point. > 160 Band > 50 Choir > 40 Adults. > Charter Choice = Dillons (5-55s). > BJS to revise PTP based on new numbers and email, then go ahead and prepare and mail K NLT 10/28/05. > BJS updated Bible screen and IOG accordingly. > Requested Charter K and called hotel to advise of reduced block and confirm all stil available. > HMS, as this is going to K, please review and proceed as needed. Thanks! __X__ HMS __X__ 10/25/05: > After reviewing PTP, no revision is necessary as BJS issued rates for multiple counts in the original PTP. > BJS sent EM to Tony - I forgot that when I initially prepared your group's Pre-Trip Planning Proposal in early September, I included rates for groups of various sizes. Please note page three of the Proposal, it has break-downs for 250 or more, 150-249 and 130-149. This being said, I do not need to prepare a revision. Also note, we have included six comp packages at the published rates, so six it will be, not five as we discussed earlier today. Since you expect to be somewhere in the 200 - 250 range, I will use the rates for 150 - 249 total participants when preparing the Contract. Should your final numbers come in at 250 or more, obviously, I will adjust the package rates accordingly. The contract will be in the mail late this week. I will use November 18, 2005 as the initial due date. 11/2/05: > BJS updated Bible Screen Rates to those for 150 - 249 total pax, per EM to Tony on 10/25/05. > BJS completed CN and mailed via USPS 2-day service. > K and Deposit due 11/18/05 as well as Universal Applcation materials. 11/18/05: > Rec'd signed K via fax as well as Universal Applications; however, photo and Recording are still due. Tony is mailing hard copies and we should have by end of month. > Deposit is to be in house byu end of month as well, or very early December. > HMS, as this is now UNDER CONTRACT, please review and proceed as needed with CAUTION, for we do not yet have any $$$. Thanks! > BJS mailed hard copy of K back to Tony. __X__ HMS __X__ 12/5/05: > Rec'd Choral Booster check #1066, $4,125.00 abd Bnad Booster check #10376, $11,100.00. Total rec'd = $15,225.00. 12/9/05: > BJS sent EM to Tony re: need possible dates for Site Visit. 1/30/06: > Rec'd Band Booster check #10384, $29,386.00 and Choral Booster check #1070, $9,812.00. Total received = $39,198.00. Applied $3,450.00 toward Deposit INV - PIF. > BJS mailed Statement. Total currently due on account = $17,469.50. 1/31/06: > At Tony's request, dropped to 4--55s with Dillons. > Numbers appear to be closer to 175 - 180. 2/13/06: > BJS sent FPGF / RL reminder email - Due: 2/24/06. 2/28/06: > Rec'd FPGF, RL, & HIF. > Total Pax = 178 (154 + 24). > Rms / Pax 37 Q / 148 02 T / 006 11 D / 022 02 S / 002 TOTALS = 52 ROOMS and 178 PAX (154 + 24). > BJS updated IOG, Bible & CAV order accordingly. > Rtaes on Bible Screen are the correct rates. > HMS, as the numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 3/13/06: > BJS faxed and mailed Final INV #4307, $19,390.10. > Also STATEMENT, total due on account = $36,859.60. 3/20/06: > Rec'd check #10389 & #1075 totaling $36,859.60. > Account is PIF. > Gross Receipts = $91,282.60. 4/25/06: > Rec'd FI Receipt form via fax from Tony.
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