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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/16/07: > Rec'd RFP from website then BJS called and spoke with LeRoy. > Wants festival with on-stage mini-clinic. > Choir & Orchetsra will compete and they would like to perform the same day if at all possible. > There may be some cross-overs. > Choir (approx. 25 students) > Orchestra (approx. 15 students). > Wet n' Wild with Picnic and Downtown Disney Thursday > Universal (2-day Park Hopper) Friday & Saturday > Depart Sunday AM (3 nites at hotel, Thursday, Friday & Saturday) > Meal Vouchers good for all meals, meal credits en route, etc - wants all -inclusive meal plan. > Palomino Suites with 6 / suite is fine. > Wants CCIS to do transportation and has no preference on charter company. > Also has no preference on festival company. > BJS emailed Bonus Comp Information. > Hope to have PTP complete by first of week. Piedmont, SC to Orlando, FL = 530 Miles / 9 hrs non-stop. 5/22/07: > LeRoy LVM - would like to have sdomething to share with his Principal tomorrow if at all possible. > BJS sent EM to let him know he'd have something by lunch time. > BJS completed IOG and made attachments as able. > BJS will wait until Wednesday AM to run rates once hearing from All-Star Music Festivals. > Will most likely have to do up a few alternative IOGs in order to come closer to his budget. > Check COMPS - right now it is listed as 5 due to Bonus Comp inclusion possibility. 8/9/07: > LeRoy called - he never rec'd what I sent on 5/23/07 :-( > We went over the IOG and rates. > Wants to see something with Kennedy Space Center since Wet n Wiuld may pose a problem with his administration. > BJS agreed to do up two additional IOGs, a 2 nite and a 3 nite with KSC as well as rates. 8/10/07: > BJS emailed LeRoy 4 IOGs with rates, the two IOGs from May with updated package rates (lower) and the two new IOS with KSC and Sonny's in place of Wet n Wild. Rates are the same regardless of Thursday's attraction. Only difference is 2 nites or 3. 8/10/07: > Rec'd email from LeRoy, he hopes to have decision from Principal in two weeks. 8/24/07: > Rec'd email from LeRoy, looks like all will be approved and they are currently collecting deposits from students, due 9/14/07. > Wants us to look as some possibilities which could lower the rates. 8/27/07: > BJS emailed LeRoy after calling and LVM. > LeRoy: I called this morning and left a message for you to call. It is great to hear that the trip has been approved and I can definitely work with you on the September 15th deadline so you can receive the two (2) Bonus Comps. If your deposits are due fro the students by 9/14/07, I am thinking the First Payment would be due 9/24/07. That would be 10-days following your deadline with the group. I hope this is sufficient time for you to get things turned around with your school's finance office. Also, don't forget about our arrangement with Group Payment Service, Inc. (www.grouppaymentservice.com). This is another option you may wish to consider - if so, just let me know. As for price, if you are going to take advantage of six in a suite, changing hotels will not do much to the price; however, if you are going to put just 4 or less to a room, a property change is something to consider. Even doing that, in order to make a significant reduction, it may have to be a property of lesser quality and I really hate doing that to any of our groups. We have a certain standard we must adhere to and having already been to a couple of our hotels, I would hate for you to not be satisfied with your accommodations. I would say that the biggest impact can be made by dropping the competition/festival and replacing it with the Universal STARS Performance Program. This will give your group an opportunity to perform at Universal and includes a 2-day Park Hopper Pass. This change alone can save $25 or more per person. Give me a call this afternoon when you are through with your classes and we can discuss further. I look forward to your call. 8/29/07: > BJS called again @ 3:25pm. > LM with secretary. 8/30/07: > Per LeRoy, discussed options w/o festival, etc., but decided to go with 3D/2N All-Inclusive Space Center IOG - BUT - wants to flip flop Thursday & Friday per the suggestion of his Bus Co. > Ready for K, but we will discuss GPS this afternoon. He is going to try to settle on Bus Co and get the required answers from them re: driver's rooms, etc. 9/6/07: > BJS updated BIBLE, IOG and attachments to reflect the option they have decided upon, 3D/2N All-Inclusive with All-Star Festival and Kennedy Space Center & Cocoa Beach, etc.. > Space center will be on the middle day, Friday, 5/2/08. > BJS and LeRoy worked through GPS worksheet, including charter rates and Driver's Room ($336 = $112 / nite for 3 nites since Driver will need to pay for Saturday while group is at Universal.) > School / Boosters are going to send $75pp NLT 9/24/07 so they can receive 2 bonus comps for a total of four comps. > Balance will be divided equally for GPS due on 11/1/07, 1/31/08 and 3/14/08. > Parent Meeting on Tuesday, 9/11/07, so he needs everything by then so he can distribute to parents. > HMS, as this is going to K, please review and proceed as needed. Thanks. __X__ HMS __X__ 9/17/07: > BJS spoke with LeRoy, expalined that Gatlinburg would not be significantly less expensive than Orlando just because it was closer . . . He is going to discuss with the Orchestra Director and see how they want to proceed, as response to Orlando has been luke warm due to price. > HMS, please put all plans on hold at this point until we have a final decision from LeRoy. __X__ HMS __X__ 9/25/07: > BJS sent email to LeRoy . . . What have they decided? 9/27/07: > Rec'd em from LeRoy, they are going another direction and will not be using CCIS. > BJS sent em response - - - Thanks for letting me know, I will cancel all of the arrangements we made for Orlando. Since we do not pre-package any of our trips, but rather make them all-inclusive and customize them based on the requests of each individual client, it is difficult for us to compete with festival companies and the like who are selling the same pre-packaged trips to all of their clients. Good Luck and I wish you well. > HMS, please cancel all as needed - Thanks! ____ HMS ____
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