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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
250 Miles = 4.5 hrs non-stop. 9/4/08: > BJS spoke with Beth. > NYC - no need for festival (BJS easily talked her out of it). > Performance & Workshop through NY Offstage would be great. > Mary Poppins would be her first choice of show. > NJ hotel is absolutely fine. > Charter Co - Bollman (Everett), Atlantic Coast, Schrock. > Would like some attractions that are not typically to be found on a History Class trip to NYC, for the history classes will be going later in the Spring. > Needs PTP no later than 9/22/08. > Start with All-Inclusive Meal Plan. 9/4/08: > BJS completed preliminary IOG and emailed to Beth for her review / comment. > Asked that she call this afternoon so we can make changes, if needed, and then proceed with PTP preparation. 9/8/08: > BJS spoke with Beth - she is good with IOG using Bubba Gumps instead of O'Casey's. > BJS completed attachments and ran rates, then completed PTP as able. Charter quotes and PPBCC will need to be added as quotes arrive from Atlantic Coast, Schrock & Bollman. 9/9/08: > BJS emailed PTP to Beth and DSC. > Mail packet included PTP, IOG, PPBCC (Atlantic & Schrock), AVP / Reference sheet and Broadway Show info and selection Form, CAV DVD and sample FI (Fitch hs band). 9/10/08: > BJS emailed PPBCC from Bollman to Beth. 9/12/08: > BJS called for Beth. > Booster Mtg for decision 9/23/08. > They are looking at a few other proposals as well - so we will see. I impressed upon her the need to compare apples to apples and also if there is something in another porposal she wants, to let us know so we can include it in ours. > BJS will email cell number day of meeting so she can call if they have any questions. 9/23/08: > Rec'd email from Beth - > Here's what they want. My boosters took a look at the cost and decided that in these "tough times" we want to shave the trip down to two days and one night. So here are the changes we'd like to make: > Delete 2nd night at hotel (Keep Friday night only) > Delete Performance > Delete Sight Seeing Cruise > Keep Workshop / Clinic > Keep NBC Studio Tour > Keep Mary Poppins > Keep All-Inclusive Meal Plan > Keep Canal Street Shopping Time > ADD 2nd B-way show > Now, here's the kicker. They want to be less expensive BUT they'd like to find out what the price would be with a second show (for example, a Friday night and a Saturday matinee). I think that's going to be really expensive that way however, I will do what they ask. > For the purposes of the hotels we would be looking at Friday night ONLY now. > Charter Choice = BOLLMAN charter > Let me know what you think (that I am crazy right). Give me a call in the morning and let me know how nuts this is. Sorry to create so much work for you. 9/24/08: > BJS prepared revised IOG and emailed to Beth. > Will make no changes to attachments until I hear from her / get approval for new IOG. > Need to try and get show selections so we can price accordingly and try to include the 2nd B-way show they are asking for. > BSJ to call and discuss with Beth this AM. 9/24/08: > BJS spoke with Beth - she loves the Revised IOG. > She will look over show list and advise BJS as to 2nd show choices in ourder of preference. We discussed Grease, Hairspray & West Side Story - she will confirm via email and then let BJS can complete revised PTP and Rates. > Bollman has IOG Rev1 and have been asked to requote based on 2d/1n IOG. 9/24/08: > Rec'd email from Beth - > Yea, the more I think about it the more I want to go see West Side Story....whew that would be great. but...here are some other choices: Little Mermaid Shrek Grease 9/24/08: > BJS updated IOG accordingly and then emailed Beth that we'd get to work on it and have revision to her in a few days. 9/24/08: > BJS updated attachments based on IOG Rev1. 9/24/08: > BJS emailed IOG and Revised PP Rates to Beth's attention, starting at $389.00. 10/20/08: > BJS sent Revised Bollman Rate to Beth with PPBCC for her consideration. > This is still a possibility . . . We shall see :-) 10/29/08: > Spoke with Beth, she wants to use us, but their other proposal is about 5% less than ours and was wondering what we can do to come a bit closer. > The other comnpany does not identify the hotel, just says that it is in NJ somewhere. I explained that we cannot do an apples to apples if they do not even know where they will be staying. I would be leary of a company that doesn’t identify the hotel. > They need us to deduct about $20 from the package. > BJS suggested a different hotel - the Hampton Inn Ridgefield Park - since it is a bit less expensive and includes b-fast. > May also want to pull out the second show and then add it back in if money permits. 10/29/08: > BJS changed and verified hotel to Hampton Inn Ridgefield Park. > BJS ran revised rates just based on hotel change asn we were able to save nearly 10%. > BJS updated IOG and sent email with rates to Beth. > BJS updated rates on Bible Screen - but did NOT make any changes to attachments other than hotel. > Will need to update attachments once we get the go to K - which may come as soon as this afternoon!!! > HSM has contacted Kevin re: cheaper show tix for Mary Poppins and West Side Story. 11/3/08: > BJS sent EM to Beth re: rate reduction due to less expensive show tickets - Beth: > I tried calling the school a few minutes ago and they said you were out all day for professional development meetings. I thought you might have a chance to check your email at some point during the day and I wanted to get this Good News to you ASAP. > I have on my desk ticket confirmations for both Mary Poppins and West Side Story. Based on these confirmations, we can deduct another $30 from the price of each package. With the change in hotel we discussed last week, plus the above mentioned show tickets, your new per person package rates would be as follows: Quad = $329 Triple = $345 Double = $365 Single = $429. > Remember, these rates do not include transportation and are based on 42 - 47 total participants. > Please let me know ASAP if you want me to prepare your Group Leader's Handbook with both shows included. I know last week you were considering removing the Saturday matinee; however, since the rates have dropped no less than $60pp due to the changes we made over the course of the past week, I wanted to make certain I prepare your paperwork as you wish. > Please give me a call or send me an email at your very earliest convenience! > BJS updated rates on Bible screen (beginning at $329). 11/12/08: > BJS completed CN and mailed via USPS 2-day Priority Mail. > Due 12/5/08 with Mary Poppins OK to Pay & First Payment. 12/1/08: > BJS sent reminder email of due items this Friday. 12/5/08: > Beth Sent email - I apologize for waiting so long to e-mail you. I have run into some issues regarding the trip/contract etc... In short, my boosters are having a difficult time trying to reach a decision regarding the trip due to low numbers. I really need another week at least to try to reach a decision. I currently have a meeting scheduled for Monday evening to discuss our options (providing my boosters are able to meet). Please understand that we cannot commit to the trip until we are certain that we have an adequate number of individuals to participate. I believe that the main issue regarding the trip at this point, is the inability for students to pay such a large sum so quickly (and during the Holiday season). I understand completely if this means that you have to cancel any or all of the trip for us E.g. theatre tickets or hotel rooms. I will call you as soon as a decision has been made. 12/5/08: > BJS called and LVM - also emailed - Please give me a call so we can discuss the options which are available to you and your group prior to your meeting. We will do ALL we can to make this trip a reality for you and your students. We have all put in countless hours of work on the trip to this point and can't afford to see that work go for naught. I am at my desk now and look forward to your call (800.432.5095 x:201). Again, we have several options we can discuss. 12/8/08: > BJS and Beth spoke regarding several options for NYC trip. > Lower cost 1-night option saves $100 pp. > Also looked at a Day Trip option would be $139 pp. > BJS created IOGs based on what we discussed and emailed to Beth. > BJS made NO changes in system, will update attachments once we know how they are going to proceed. > Booster Mtg is supposedly tonight and we should know something tomorrow. > BJS offered reduced Deposit of $60 pp in order to pay for Mary Poppions tickets and charter bus deposit. She felt this would help. Mary Poppins tickets are an issue against the clock regardless of which IOG they decide upon. > Also recd' copy of email Beth rec'd from the county's legal office - wanting us to make some concessions - BJS told Beth we would discuss once we knew their final decision on IOG / Package. 12/9/08: > Beth called, they have decided on Day Trip. > This requires no downtown approval - so contract issues are now no longer an issue. > Delete Lunch at Bubba Gump, lunch wil now be on own. > Add Broadway Classroom Song & Movement Workshop on Friday afternoon. > Depart School earlier in order to shop first, followed by lunch on own, then workshop, dinner at Dallas BBQ (not Suzie's), Mary Poppins, and then depart for home. > Beth is sending $60 per person this week for Mary Poppins tickets and to show good faith deposit. > BJS will need to get revised rate from Bollman. > Package rate will also need revisited since inclusions have changed. > BJS sent notes to HMS so she can cancel / add / edit as needed. > BJS canceled Hotel. > BJS spoke with Kevin re: Workshop & canceled order gfor West Side Story since they are seeing just one show. > BJS updated / deleted / added attachments as needed. > BJS revised IOG accordingly. 12/10/08: > BJS ran rates based on revised IOG and inclusions = $145pp based on 42 - 47 total pax, includes 2 comps. > BJS faxed revised IOG to Bollman and asked for revised rate. 12/11/08: > Per Beth, she is mailing the check for the $60 pp deposit today. > This is for the Mary Poppins tickets plus the charter bus deposit. > BJS emailed and faxed OK TO PAY to Beth so we know how many tickets to purchase. It is due NLT Tuesday, 12/16/08 at 12 noon. 12/15/08: > Rec'd check number 725, $2,820.00 as deposit for day trip, $60pp. 12/16/08: > Rec'd OK to Pay for 47 tickets. 12/18/08: > BJS sent revised charter quotes to Beth from Bollman (47) and Atlantic (55) based on morning drop in Manhattan and then p-up after show for return home. 1/5/09: > BJS sent email to Beth to let her know that her show tickets arrived in our office last week. > Also told her we need final decision on motor coach - mentioned that she could do it on her own as well since we sold it as an option at no mark-up . . . > Need to get coach under K and mail her revised Agreement as soon as we have her decision. 1/6/09: > Per Beth, go with Bollman, $2,530.00 - 47. Drop in Manhattan upon arrival and then pick-up after show for return home. 1/22/09: > BJS sent em to Beth - Beth: Please complete the attached Participant List and Final Participant Guarantee Form and return them to my attention no later than Friday, January 30, 2009. Since your trip has become a Day Trip rather than an overnight, instead of sending another whole 3-ring binder full of paperwork, to make it less complicated for all involved, these forms will suffice. I will then forward a final invoice upon receipt of the forms. Please confirm your receipt of this email. Thanks for your cooperation and understanding. Do not hesitate to contact me if you have any questions or concerns. > BJS then updated due dates on Bible Screen to be a bit more user friendly! > BJS updated Invoice to match payment, also deleted old multi-day trip 2nd payment invoice. 2/15/09: > Rec'd FPGF & Participant List on 2/3/09. > Total pax = 47 (28 + 19) > DAY TRIP, so no room list or package breakdown by occupancy type. > BJS updated IOG & Bible. > NO CAV DVD. > BJS faxed and mailed Final INV #4692, $6,235.00 due 2/27/09. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/20/09: > BJS faxed Workshop questionnaire to Beth Smith for completion and return to Broadway.com directly. 3/2/09: > Rec'd check #729, $6,235.00. > Account is PIF. > Gross receipts = $9,055.00. > Less Transportation of $2,530.00. 3/3/09: > BJS sent email to Beth to see of she completed and returned the Questionnaire to Broadway.com. > Per Beth, she faxed it earlier today. > She also spoke with Bollman and together they changed departure time to 4AM. She was looking at an old IOG and thought Workshop was still at 10AM, it is actually at 12:30pm, regardless, they are departing at 4AM. 3/4/09: > rec'd email from Beth, she'd love to leave a lttile later since the workshop is now in the afternoon. > BJS responded and made load time at 5AM and departure at 5:15AM. Since there is no luggage involved, 15 minutes to load should be sufficient. > Encouraged her to make certain everyone was on time at ready to laod at 5AM. > BJS prepared Final Itinerary accordingly. > BJS emailed advance copy of Final itinerary to Beth as well as all Aes. > BJS faxed FI to Charter Company. > BJS sent FI packet via FX SON. 3/6/09: > BJS sent em to ask her to confirm receipt. I know it was delivered via FX on Thursday, 3/5/09. 3/9/09: > BJS called and spoke with Beth - she has the packet. > I asked ther to fax receipt form - she will try to get it to us today. > She is good to go! 3/13/09: > BJS mailed Thank You Card to Beth's attention. 3/25/09: > BJS mailed Apron and card to Beth's attention.
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