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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Contract
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Received
Deposit
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Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Olney, MD to Toronto Ontario, Canada = 484 Miles / 9 Hrs Non-Stop. Toronto to Niagara Falls = 1.5 hrs Non-Stop (allow 2 hrs from Hotel to Niagara Falls to be safe). Niagara Falls, Ontario to Olney, MD = allow 8 hrs Non-Stop (regardless of route, all about the same timewise). 6/12/09: > Crowne Plaza Don Valley confirmed by BMG @ $99 s-q + 13% tax, included Full American B-fast Buffet > Festivals of Music seems like best choice for competition. NAMF, Fiesta-val, PAC and MF are all not in Toronto for these particular dates. 6/22/09: > BJS completed IOG and made attachments in system. > Hotel is secured. > CQRs have been faxed. > HMS, please review restaurant and attraction attachments and update rates, information, hours, etc. Thanks! > BJS to complete PTP 6/24/09. __X__ HMS __X__ 6/24/09 (+/-11pm): > BJS EM PTP, IOG, PPBCC and two optional, lower cost IOGs to APW and all AE - Please see attached files and review carefully. There is one (1) PTP. The FOM - 3-Nite IOG and PPBCCs reflect this particular package. TPS has not been included in any of these options - if they want it, you know the routine. I have also provided two additional IOGs with Rates listed directly on the IOG (bottom RH corner). I did this since they were not necessarily in love with a festival and were fine with a performance opportunity and a clinic situation. Deleting the Festival really helps their budget (by no less than $120 per person based on the Quad Rates). Their charter quotes will also be slightly lower if they select one of the two night options. Please review these additional IOGs carefully. Give me a call if you have any questions or concerns. I should be at my desk all day on Thursday, for to the best of my knowledge at this point, I have no out of the office appts. Thanks!!!! 6/25/09: > BJS sent EM to APW and WAH with range of projected comm. 6/29/09: > BJS updated PTP with correct Dinner Buffet Menu from the hotel and then sent update to APW. 9/11/09: > Per APW conv with Client - > Working some numbers things out with Brett at OLoGC. > The good news is that they are anticipating MORE students - 167 is their number right now! > Here are a few things he mentioned: 1. We should currently assume the Ithaca Gospel Choir thing is not an issue 2. Want to do the 3-night schedule... 2 overnights on a bus is too much 3. Will participate in the festival 4. Would prefer the clinic to be before the festival, so some time on the first day. Would be willing to lose an event to do this. He likes his students to have "chill out" time, doesn't need a jam-packed schedule. 5. Wants to make sure there are separate clinicians for band, orchestra, and vocal groups. 6. He was told originally that the Hunt Valley Co might give him a better rate since they have a long standing relationship, but the rate they gave him doesn't include hotel, so he can't compare them. What was the Hunt Valley rate we got before hotel? He will go with the cheaper one, but if they are the same will have us book it so he will only have to pay one party. 7. Here's the breakdown for groups for the Festival: Symphonic Band: 36 Wind Ensemble: 48 String Ensemble: 14 Jazz Ensemble: 27 Honors Chorus (Mixed Choir): 27 Women’s Chorus: 23 Gospel Choir: 15 9/14/09: > BJS addressed APW's notes. > Made projected count 210 (175 + 35) on Bible and IOG. > Emailed hotel to see if we can increase our block from 50 to 65-70 DDs. > BJS revised IOG to meet group's requests. > Will update the attachments once we know this is the IOG they have decided on. > Rates will need re-visited once we have group's approval of the IOG. > Re Room Rate for Drivers, BJS told APW to tell the group we are paying approx. $350 / coach for the Driver's Room. > BJS sent to APW and asked her to share with Client so we can proceed - also need coach decision. 9/14/09: > Per Amanda - they are having a parent mtg tonight > BJS ran some numbers with out Young Frankenstein and The Royal Ontario Museum. They may want to save some $$$ and son;t mind letting the kids have some time to relax at the hotel. This change would save $55 pp. > Also ran rates deleting the Saturday night stay, Lunch & Dinner on Sunday, Young Frankenstein and Royal Ontario Museum. Actually ran rate sheet for this options. > Made no changes to attachments or Bible screen - we will await decision from group. > They may or may not be doing their own coaches - TBD. 10/5/09: > ready for K, doing own coaches. > APW will advise as to which IOG they want for the K. 10/6/09: > Per APW, ready for K!!! > Doing Transportation On Own. > Want to ADD CN Tower - just a ride up the CN Tower, no other attractions, prior to All About Toronto Tour on Saturday AM. BJS placed on IOG at 9AM Saturday morning. HMS will need to add attachment and update rate, etc. > Also want to have an earlier B-fast on Sunday at the hotel (6AM start time) so they can head for home earlier and delete the $10 Dinner credit en route on Sunday. > The $10 we had in the rate for the Dinner Meal Credit can go toward the CN Tower Admission and then BJS told APW to tell the client there would be a $5 increase to the package rates. > BJS updated IOG, Bible, and Rates accordingly. > Per an earlier conversation, they are not doing Young Frankenstein or the Royal Ontario Museum. > HMS, as this is going to K, please review / update attachments, and proceed as needed. > BJS to complete and mail Contract directectly to the group NLT 10/12/09. __X__ HMS __X__ 10/20/09: > BJS and APW discussed Ithaca group and their package rates, since +/- 55 (46 + 9) wil lbe heading off to Ithaca after the competition performances are completed on Friday. The remiander of the trip they will be on their own. > BJS ran rates for this particular piece of the group and shared both Student and Adult rates with APW. > Group is doing their own transportation. > Group is ready for K. > BJS gave APW their deadlines. > BJS to mail K directly to the school NLT 10/23/09. 11/3/09: > BJS mailed CN via USPS 2-Day Priority Service. > K Due: 11/13/09. > 1st Payment Due: 11/20/09. > BJS EM files to APW, JAF & WAH. > HMS, as this has gone to K, please review and proceed as needed. Remember, goup is now doing Toronto Blue Jays Game ($15 ticket or less) in place of Playdium and dinner will be at the Stadium via a $15 Meal Credit. Also, 55 pax (46 + 9) will be leaving Toronto after the competition performances on Friday afternoon, so they will not need anything after lunch on Friday. Thanks! ____ HMS ____ 11/10/09: > Rec'd signed K from Brett Taylor. > First Payment Check Due: 11/20/09 per Deadline Schedule (the INV shows 11/13/09 - BJS mistake). > BJS mailed signed copy of K back to group. 11/19/09: > Rec'd First Payment Check $29,820.00. > HMS, as this is now UNDER CONTRACT and $$$ has been received, please review and proceed as needed. Thanks!!! ____ HMS _____ 12/11/09: . Rec'd update on counts from APW = Students: 153 Adults not paying: 6 Chaperones: 35 Total: 194 Symphonic Band: 33 (-3 crossovers) Wind Ensemble: 48 String Ensemble: 13 Jazz Ensemble: 26 (-21 crossovers) Honors Chorus: 26 Women’s Chorus: 21 (-1 crossover) Gospel Choir: 13 (-2 crossovers) > BJS replied that we would continue to work with our 210 pax max until the FPGF and RL are due 2/12/10. > BJS copied HMS on response so she'd have the numbers if she needed them for the Clinics, etc. 3/17/10: > BJS processed all forms, including several PCCFs. > Total Pax = 188 (146 + 42) > BUT REMEMBER, 55 PAX are leaving after the Competition Performances on Friday afternoon for Ithaca NY and an unrelated Gospel Choir event. So from that point on, Total Pax = 133 (98 + 35). > RMS / PAX (for Thursday night) 32 Q / 128 06 T / 018 16 D / 032 10 S / 010 TOTALS = 64 ROOMS and 188 PAX (does NOT include the 4 bus drivers and/or their 4 rooms). > RMS / PAX (for Friday & Saturday nights) 20 Q / 080 06 T / 018 14 D / 028 07 S / 007 > TOTALS = 47 ROOMS and 133 PAX (does not include the 3 remaining bus drivers and/or their 3 rooms). > BJS faxed RL to hotel with complete spec cover sheet, HIF & IOG. > BJS updated IOG and Bible accordingly. > BJS placed order for 146 CAV dvds and 1 large Mosaic. > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed. Thanks!!! __3/18/10__ HMS ____ 3/17/10: > BJS em and mailed final inv. Total due on account = $21,605.00.
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