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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/26/99: > Per DSC, wants Day trip to Music In The Parks, Wmsbrg. > Plan 2 pkg with festival & meal in park. > Same as last year. > Meal Credit for lunch in Park. > Budget $100 - 120. > Coaches = Linkous, Abbott, H & R, & National. Wants us to reserve 1-55 & 1-47 (or two coaches if Linkous since he has no 47's). She may need two coaches, but if not, we can drop in the mid-winter. > BJS to complete IOG & Bible. _X___ MPM __X__ _X___ MWL __X__ 10/27/99 >Marcey checked on festival date--there is no 1-day festival for 5/12/00. Talked with DSC and she will be calling Patty Clevenger to check on date, etc. __X___BJS__X___ __X___MPM__X___ 10/27/99: > Patricia called and spoke with BJS as DSC was unavailable. . . > Would still like to go on Friday, 5/12/00 and is willing to forego Awadrs Ceremony on Saturday 5/13/00. > I told her MWL would check with Music In The Parks & Music Showcase Festivals to see if Friday 5/12 is an option. Can they perform & go to the Park on Friday and then have the festival co. mail them any awards since the Awards Ceremonys are on Saturday. Approximately what time would the performnce be? Where? __X__ MWL __X__ 10/28/99 >MWL LM with Music in the Parks and Music Showcase Festivals. Waiting for answers. 10/28/99 >Per Music Showcase: possible but cannot perform until after 4pm due to a school being the performance venue. Yes, they will mail any awards, etc. >Per Music in the Parks: Same as above. They offered an option; can PC move her date to the following Friday, 5/19/00? That is a 1-day and they would get awards, park, etc. the same day. 5/26/00 and 6/2/00 are also Friday 1-day festivals. The performance times are from 7:30am-2:30pm on those Fridays, so the kids would have plenty of time to be in the park AFTER performance. >We need to know what PC wants to do--I don't think she'll want all her kids running around the park all day and THEN have to perform. __X___BJS__X___ __X___DSC__X___ 10/28/99: > DSC spoke with Client. She is probably not traveling on 5/12 due to festival situation; she will talk with DSC next week and have new date by then. > We will do no further work until that time. __X__ MPM __X__ __X__ MWL __X__ 11/2/99: > Per DSC, trip date switched to Saturday, 5/13/99 with Music in the Parks. > PTP do be completed NLT 11/10/99. > BJS completed revised IOG & Bible. __X__ MPM __X__ __X__ MWL __X__ 11/9/99: > BJS & DSC decided that deposit would be $25pp. > DSC confirmed PTP mtg for VMEA. 11/16/99: > BJS completed PTP. > MWL, please process per SOP, including copy for DSC. > MWL, please include Music In the Parks Application (with the correct dates, etc) with PTP. > Give to DSC to carry to Homestead where she will be meeting with Client. __X__ MWL __X__ 11/22/99: > Per DSC mtg with Client at The Homestead. > Secure coach (1-55) from Abbott. Get Contract. > Client has requested contract. As this is going to contract, please review and confirm as needed. __X__ SMP __X__ __X__ MPM _X___ __X__ MWL __X__ 12/3/99: > BJS completed Contract Packet. > MWL, please process and mail per SOP. > Contract & depsoit Due: 12/20/99. __X__ MWL __X__ 12/17/99: > Received Signed Contract & Deposit Check #298, $1,375.00 > Please note: Count is now up to 55 (49 + 6), may go even higher. She is aware of coach capacity! > BJS revised Bible & IOG accordingly. __X__ MWL __X__ __X__ MPM __X__ 1/27/00: > BJS prepared Statement & INV # 2570, $2,337.50. Due: 2/11/00 > BJS also REVISED INV #2506 to reflect actual amount paid; thereby allowing Statement to generate correctly. > BJS faxed & mailed to Client. > MWL, please complete processing per SOP. __X__ MWL __X__ 2/7/00 > Recv'd First Payment check #308, $2,337.50, invoice #2570, PIF. 2/18/00 > MWL mailed FPGF Reminder letter today. 2/28/00 > MWL spoke with Music in the Parks. > We have scheduled the group for a 12:10pm Warm-Up and 12:35pm performance. > Performance Site: York High School, 9300 George Washington Memorial Highway. > Site is approx. 15 minutes from the park. __X___BJS___X__ 3/13/00: > Recv'd FPGF today via fax. > Total Pax = 67 (58 + 9) > BJS revised IOG and Bible based on these guaranteed numbers. > Also, as performance time is a bit later than projected, I have changed departure time to 7:00 AM. Please make certain bus company is aware. > Please review, confirm and order as needed. Thanks! __X__ MWL __X__ ____ SMP ____ ____ MPM ____ 3/13/00: > DSC picked up cameras, $10 meal credits & thank you gift for delivery to client on 3/14/00. 3/15/00: > BJS prepared, faxed and mailed Statement & INV #2647, $3,147.50. Due: 3/29/00. > MWL, please process per SOP. __X__ MWL __X__ 3/17/00 > Recv'd signed Receipt Form (1) from DSC via fax. 3/24/00 > Recv'd check #315, $3147.50, Final Payment Invoice #2647---PIF. 5/2/00: > BJS completed Final Itinerary. Prepared Packet and FedExed to Client, SON. > Please process per SOP and forward to all involved vendors, etc. as needed. Thanks! ____ MWL ____ ____ MPM ____ ____ SMP ____
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